Technological aspects on Visitor Management Systems Market

Visitor management system is an effective solution, which helps companies to gain better control over visitor movement in their premises. Visitor management system is a software based solution, which capture, monitor, record and recover visitor information, in order to manage the visitor traffic inside the office/building. Visitor management systems are available with various features, including visitors Photo ID or fingerprint scanning, auto-identification of repeated visitors, and automated pre-registration of expected registers.

The study presents a qualitative and quantitative analysis of the market, its key segments, regulatory landscape, and competitive scenario, and recent developments. A detailed analysis of factors expected to drive and challenge the growth of the market as well as the trends that decide consumer inclination are highlighted. The report utilizes a variety of primary and secondary research methodologies for gathering quantitative as well as qualitative data on global as well as regional fronts. With the help of a number of industry-best analytical methods, the vast amount of market data thus gathered is filtered and narrowed down to the details that matter the most to companies operating in the Global Visitor Management Systems Market or aspiring to enter it.

Global visitor management system market is segmented on the basis of component, end-user, and region. On the basis of component, the global visitor management system market can be segmented into software and hardware. On the basis of end user the global visitor management system market can be segmented into government, manufacturing, healthcare & medical, BFSI, education, information technology, energy & utilities, hospitality, retail, aerospace & defense and others.
Marketing strategies and marketing channels adopted by key companies are highlighted in the report. Corporations are concentrating on improving direct and indirect advertising strategies and develop various promotion channels, brand strategies, and pricing strategies. This statistical surveying report finds that major corporations functioning in the Global Visitor Management Systems Market are concentrating on acquiring a few startup companies in the near future. With this, the key companies will get a chance to focus on adopting new trends and innovations in the market products. Additionally, by merging with startups, leading companies are aiming to maintain their dominance in the global market.

Analysis of Global Visitor Management Systems Market and its upcoming growth prospects is been mentioned with maximum precision. This study includes an elaborative summary of market which also includes snapshots that offer depth of information of various other segmentations. Through qualitative and quantitative analysis of key factors which are responsible for boosting or hampering the market growth and the promising opportunities in market have been provide. Primary and secondary research is been done in detail which helps the readers have a strong understanding of the complete market for the forecast period.

Source:
http://www.satprnews.com/2018/01/29/technological-aspects-on-visitor-management-systems-market-by-information-technology-application-outlook-components-deployment-vertical-and-global-forecast-envoy-ivisitor-proxyclick-traction/

Secure your premises with mVisitor "Visitor Management Software"

Ever wondered how to effectively keep a watch on the walk-ins to your premises while keeping those recorded for years to come!! Well we thought of it and this made us design an amazing application that efficiently manages all visitors, visits and data thereof. mVisitor is a complete visitor management solution that you will wish to have for your establishment.

Highly Secure

You know exactly how many people are/were in your premises at a given point of time and who are they and with whom they are. All the visitor data and details of his belongings are recorded just to ensure the visitor does not damage any life or property.

Features

• Inbuilt security features limit the risk of any mishap in the secured premises.

• Visitors information are checked before giving an appointment.

• All the visitor data is exclusively made available and is totally secure (no one else can access these data without admin’s permission).

• Custom verification methods can be used as per the user's’ requirement.

Validate Visitor details

You can’t just let anyone enter your property and do whatever he wishes. Take all information about a visitor before accommodating him. mVisitor comes with many inbuilt validation techniques to ensure correctness of the data provided by the visitors.

Features

• Online and On the Spot security verification of visitor data.

• OTP, email and/or other similar methods of verification.

• Admin decides what all details of any visitor are to be verified before allowing him to enter the office/ establishment premises.

Contact us for a free Demo!

Replace your old paper visitor register with an affordable digital alternative

Say goodbye to the bulky paper registers!

Replace your old paper visitor register with an efficient, easy to use, secure and affordable digital alternative.

Ever wondered how to effectively keep a watch on the walk-ins to your premises while keeping those recorded for years to come!! Well we thought of it and this made us design an amazing application that efficiently manages all visitors, visits and data thereof. mVisitor is a complete visitor management solution that you will wish to have for your establishment.

mVisitor, visitor management solution is designed to smoothen the visitor walk-in process in any small/big organisation. It keeps all visits and visitor data recorded and easily accessible at any point in time. mVisitor comes with an appointment scheduler feature which allows visitors to seek an appointment from any employee using mVisitor solution over email and/or directly from the application.

“Welcome your visitors with an advanced, digital, automated Online Visitor Management Solution. An easy, convenient, elegant and secured alternative for your messy visitor register.”

Request Demo!

An easy, elegant and secured alternative for your messy visitor register

“Welcome your visitors with an advanced, digital, automated Visitor Management Solution. An easy, convenient, elegant and secured alternative for your messy visitor register.”

mVisitor, visitor management solution is designed to smoothen the visitor walk-in process in any small/big organisation. It keeps all visits and visitor data recorded and easily accessible at any point in time. mVisitor comes with an appointment scheduler feature which allows visitors to seek an appointment from any employee using mVisitor solution over email and/or directly from the application.

With mVisitor you have total control over your visitors. You can view all meeting details and in-premises visitor details as and when required. Inbuilt safety features allow the user to set his preferences for visitor validation. mVisitor uses OTP, email verification, on-line visitor details verification and off-line security verification techniques to verify all details provided by the visitors and thus ensures safety of your people and property.

Yes, you can get the application customized as per your requirement. mVisitor comes with enhanced features to cater to the needs to all related establishments and is always open for further up-gradation. Users of this solution are able to manage the application as per their preference (set employee access, security access, visitor data validation preference etc.).



http://www.mvisitor.in/about.html#features

Reasons to Take a Fresh Look at Advanced Visitor Management Software Solutions

The only thing that does not fit into this fast moving digital world is your visitor register that you use to record the information of those visitors who visit your establishment. That you believe to be a small investment to keep your premises secure by keeping all visitor information recorded. But, the question here is, Does it really keep your premises secure?? Think again..

Okay, Allow me to help you with this...

• Your paper visitor register itself is not secure. It may get damaged or misplaced or stolen or anyone can tear out a page from it and take it away.
• Many a times people do not provide their real data and you do not have any means to validate those visitor information.
• You usually will not refer to these registers if, it’s not something really important and in such a case when you do refer to the visitor register, it is difficult to find what you are looking for. You just keep turning the pages to add on to your dissatisfaction.
• The most common and irritating thing you must have noticed in the visitor registers are the scribbled informations. Most of the times your visitors hurriedly scribble some detail and get in and when you search for them in the register you can’t even read what they have written.

Now, do you really think your paper register can prevent anyone from causing any harm to your property? Or, is it actually of any use to anyone? No!!

Well, if you really want to record your visitor data and use it in future then, your paper visitor entry register might not be of help. Try out a digital alternative instead.

Try mVisitor, a visitor management solution suitable for all types of organisations. It does everything you expect your visitor register to do but, with more accuracy and efficiency. It also ensures safety of your premises by verifying each visitor information and allows you to view all visit history as and when required.

So, following is what you get with mVisitor

• It’s as cheap as your paper visitor register and is more convenient to use. All you need is an android operated device and internet connection which is a one-time investment.
• All visitor and visit data are recorded with time duration and stored on Amazon Cloud forever. You can store unlimited data which are accessible at any point in time.
• You won’t have to struggle with the bad handwritings anymore. All visitors and visits information are digitally recorded with photograph (just type in the details & click a photo).
• Visitor’s details (mobile number, email, voter id, adhaar, pan etc.) are verified before allowing him to enter.
• Keeps watch on in-premises visitors. View visit data of any date/date range/month etc. with frequency of visit of the visitors.

Connect to explore full features or contact for a free demo.


When everything in your office is automated, digital and runs on advanced technology, why still stick to the messy paper visitor register at your entry point? Welcome your guests with an elegant modern visitor management solution. Go digital….Go mVisitor

Advantages of Having Visitor Management Software for Small Businesses

Advantages of Having Visitor Management for Small Businesses

Industrial espionage or workplace violence has become a common issue. Well, it not only threatens the security of the staffs, but also the property. Most businesses are doing away with the age-old paper-log book for signing in visitors. Instead, they are going for visitor management software, in order to protect their premises and their employees. Well, the software literally streamlines the number of visitors that visits a premise on a day-to-day basis.

Knowing About Visitor Management Software

It is automated software that manages the entry of visitors within a facility. It helps in maintaining a proper record of the visitors coming to a premise. For signing in a visitor computer is used. The receptionist scans his/ her driver’s license. Details of the visitor get saved in the database. A visitor badge with time limit is printed.


A business entity has a wide range of visitors like vendors, contractors, candidates, business associates, etc., keeping a record of them can help in providing access to them only and restricting unwanted visitors. Therefore, a visitor management software system can keep a record of every visitor and maintain the security of the building or facility.

Purpose

Also known as visitor check-in software, it can be used for signing in and tracking visitors who visit a facility. Being digital in nature, the sign-in process becomes very fast and efficient.

Why A Business House Needs Visitor Check-in Software?

• Professional Atmosphere

Visitor management software can offer a professional and convenient way for checking in visitors. Guests will not feel offended. Rather, it will help in creating a great image about the business house.

• Streamlining Operations

It can handle any kind of operations or emergency situations. The system can easily manage huge influx of visitors on any day. Guests can be easily checked in while unwanted intruders can be denied entry.

• Security

It can ensure high level of security ahead of threats or any circumstances. Only identified users are allowed to log in. On the other hand, alerts are sounded when a visitor tries to enter a restricted area.

Advantages of the Software

• Saves Time

The time spent in processing the entry of the visitors gets reduced. As the automated software can scan the driver’s license and keep a record of the visitor within their database very quickly.

• Improve Building Security

It can help in ensuring the safety of the building and the employees of your organisation. As it quickly identifies visitors, unauthorised visitors cannot be allowed entry.

• Analysis

Using visitor management software can help in analysing and tracking visitors. One can track the amount of time a visitor has spent in the building.

• Increases Efficiency

It saves the time of staffs as they don’t need to register and give badges to the visitors. Using state-of-the-art infrastructure like scanners, cameras, the software effectively screens all data of the visitors. It can be used for further references in the future.

• Accuracy

Visitor details entered on visitor management software gets stored in databases. The data stored are accurate without any sort of errors.

Source:
http://www.teleclick.ca/category/visitor-management-software/

How efficient visitor management software ensures accurate office security

Rapid growth of globalisation has led to attraction of a large number of visitors in the organisations on a daily basis. These visitors include suppliers, customers, potential new hires, sales representatives, guests, government officers, employees’ relatives and sometimes a completely unknown person. One of the critical challenges for any organisation is efficient and thorough checking of every visitor entering the premises. For overall safety and enhanced security of an organisation, it is essential to maintain records of all incoming and outgoing personnel.

Companies have various kinds of visitors wherein few might be seldom while few will be regular or frequent. Furthermore, manual entry of visitor data only adds to the challenge, leading to an error-prone database. Hence, the manual entry of visitors must be replaced with an automated system. To overcome this challenge, effective visitor management should be offered to address these concerns in a very professional and systematic way without compromising security, hospitality or productivity.

Fast and error-free visitor check-in process

The visitor management software should automate the entire process of registering a visitor, printing a pass and capturing detailed information in a few seconds. It should offer options to create either an e-pass with access rights or a paper pass for a visitor. The security person should be able to create customised visitor pass with visitor name, photograph, organisation name, contact details and escort name.

Digital recording of visitor valuables

The visitor management software should also maintain records of materials or valuables that the visitor is carrying, along with his ID-proof for security purpose using barcode scanner.

Access control in sensitive areas

Moreover, it should allow for enrollment of a visitor’s biometric credentials or RFID card to provide the visitor with access to only selected areas, where he/she is scheduled to go. This protects valuable assets from snooping. An access route should be defined in the software to ensure that the visitor reaches the host directly without wandering across the premises.

Tracking visitor movement in real time

Security personnel are expected to keep a track of all the visitors and equipment they carry. The visitor management software should offer a live dashboard, giving a quick overview of all the visitors in a graphical format. It should provide live data of visitors who are inside the premises, status of visitor passes, pre-registered visitors, new visitors, etc.

Maintaining visitor database

Automated data recording of visitor’s data helps admin personnel generate meaningful and informative reports. With an effective visitor management system, admin or security can generate various visitor reports such as visitor pass validity and status, visitor punch details, pre-registered visitors, blocked visitors, frequent visitors, and expired passes. These reports can be exported in various file formats for further use.

Source:
https://www.sourcesecurity.com/news/matrix-comsec-efficient-visitor-management-software-office-security-co-6908-ga.1515156138.html

Validate visitor details, secure your premises

You can’t just let anyone enter your property and do whatever he wishes. Take all information about a visitor before accommodating him. Ever wondered how to effectively keep a watch on the walk-ins to your premises while keeping those recorded for years to come!!

Visitor entry registers are very common in many organisations. Even in the places where advanced entry and attendance (biometric, card punching, online attendance etc.) systems are used for the employees, paper visitor registers are used to log in the visitors. These registers are the traditional record keeping methods that are in use since many years and to some extent are fulfilling their purpose.

However, there are few problems associated with these visitor registers, that may sometimes cause discomfort to both the organisations using visitor registers and visitors visiting these organisations. Some of the main concerns with the visitor registers are,

•     Security
•     Accuracy
•     Credibility
•     Convenience
•     Data Availability/Search (when required)
•     Data Repetition

And, this is where a visitor management solution will be of help. Our visitor management solution (mVisitor) addresses the basic concerns you have with your paper visitor entry register before it offers anything else.

Let’s walk through the offerings

• An elegant replacement to the paper visitor registers : Replaces your bulky register with an advanced digital technology (Tablet/SmartPhone) which is easy to place and also looks good (modern) to the visitors.

• One place to store all your visitor and employee data : Comes with unlimited cloud storage that lets you store unlimited visitor and employee details separately at one place, without consuming the physical memory on your device. You will never ever run short of storage space or will have to keep multiple registers (for different purposes), neither will you run out of paper and replace your old register with a new one and thus making piles of files that need a separate room to be stored.

• Freedom from unreadable handwritten information : All the employee and visitor data and every detail of each visit are entered on a tab or phone so you wont have to struggle with the badly handwritten information any more. Also, you can be sure of the accuracy of the details you enter.

• Convenience of use : You won’t have to keep different registers for different purposes and search for the relevant one when someone visits you. mVisitor is an elegant replacement to all your registers which is capable of storing unlimited data (of employees & visitors) separately yet at one place. Also, the visitors will not have to pass through the discomfort of bending over the register to fill their details while trying to manage their bags/dress/files etc. Place a tab at a convenient place where the visitors will be able to type in their details that too only for the 1st time.

• One time registration : Captures visitor data digitally and stores it on cloud storage. Visitor registration is a one time process (all his details are entered on a tab and stored in mVisitor database) of about 30 seconds, at his first visit to your organisation. Thereafter, upon his next visits he is just required to give his registered mobile number or you can scan his QR code and all his details will be made available for you. And, your front office is only required to invest few clicks (a matter of 10 seconds) to log him in. The visitor will not have to enter his details or register again at any other organisation using mVisitor.

• Know your visitors : Verify all the details your visitors provide (you get to decide what all details you need. E.g, Voter ID, Adhaar, PAN Card, DL, Mobile Number, Email id etc.). Online (OTP sent to mobile no./verification link sent to mail id etc.) & Manual (by security) verification methods, ensure you know the true identity of the person who enters your premises. Additionally, you can also verify your employees’ details and store them at one place.

• Schedule appointments with Appoint Management Module : You wont have to answer phone calls or call people to schedule an appointment or intimate any changes in a scheduled appointment. Allow your visitors to take appointments over mail and/or from the mVisitor interface itself, reschedule appointments without worrying about making calls or sending mails (automated notifications are sent to concerned parties whenever any changes happen to the schedule) and notify your security/front office when the appointment is fixed.

• Instant data access : With your paper registers you will have to turn on pages after pages to search for a couple of days, weeks or months back visit data and in reality it’s not practical to search for and find a month back data easily. mVisitor has made this visit data search easy by recording and storing all visit history on cloud. Now, you can have access to even years back data with just a click. Just give a particular date or date range to view all visit history during that period. You can also view details of visit of any particular visitor or visits to/meetings of any particular employee.

• Know who is inside your premises and since how long : We call it In-premises visitor report. You or people authorised by you can at any point in time view who all are in your premises and since how long have they been in. you can also view report of visit frequency of any visitor with the purpose of their visit.

And, these are definitely not the only advantages of our visitor management software. It has more to offer. You can print custom ID cards for employees with QR codes, design/print custom visitor entry pass/card, book appointments, pre approve appointments, restrict unwanted visitors from getting in etc. Explore full features at http://www.mvisitor.in/ or request a free demo now.

“When it comes to smoothly managing the walkins to your premises, mVisitor is a great relief” that’s what our clients say. Well, don’t get led by what others say, try it before you buy it.

School Management Software, Ensures Your Child's Safety at School

Schools are the institutions that facilitate learning and development of the future generation. Schools may vary depending upon geographical locations and culture etc. yet, the primary focus and processes involved in running these institutions are usually similar and most of these are repetitive boring and tiresome. To ease these processes, School Management Softwares came into existence. A typical School Management System intends to smoothen the daily processes of the schools. These daily and/or regular processes may include student and staff attendance entry, recording their entry and exit timings, recording student, teacher and parent details, tracking with whom the students come and who picks them up, visitor and visit details and alike. And, what more, these softwares do not consume much physical space (a storeroom for example) in your premises and reduce paperwork.

So, investing in an efficient school management software is not at all a bad deal. However, there are a lot more advantages of the School Management Systems available in the market today. Let’s discuss how is a School Management Software beneficial for the schools.

Ensures safety of the in-premises students : School Management Softwares record the students’ and parents’ data thereby making sure the student go home with their parents or guardians (specified by the parents) after school. The school management system helps the school administration to keep track of the students’ entry/exit and with whom they came/go. It also records whom (if any outsider) the students meet in the school premises and such prevents any unfortunate event from happening.

Attendance Management : Many of the School Management Solutions come with attendance management module allowing the school administration record staff and student attendance in a more efficient and elegant way. Now, the teachers won’t have to waste 10-15 minutes in calling out the roll numbers and/or names of the students and, the students won’t be able to put fake attendance for their absent friends. Additionally, the teachers won’t have to maintain separate attendance registers for different classes/subjects and manually calculate the attendance of students whenever required.

Keep track of every in-premises visitor activity : School Management Solutions help the school administration to have watch on every visitor activity within the school and thus, help the management secure the school’s assets and resources (students and staffs) from any possible harm. It also helps in verifying all visitor data and thus prevents them from causing any damage to the life or property of the school.

Easy data access : The school management softwares make it easy to find any visit/visitor data as and when required. Easy and efficient search mechanism makes accessing (even years back) data smooth. You won’t have to turn pages to find few days back data or, search from a pile of files in your storeroom if ever you need to refer to a past years’ student/teacher/visitor data.

Data security : All your students, parents, teachers & non-teaching staffs, school bus drivers, visitors (service vendors and people enquiring about admissions), visits, meetings, attendance etc. data (literally unlimited data) can be stored in your school management software. School management systems use cloud storage to store all your data at one secure place such that only the authorised personnel get access to the sensitive personal information of the students and staff and other critical data of the school.


There are also many school management systems that provide the school administration to track student progress over the years, analyse students’ and teachers’ performance across years, helps in class, section, course, subject etc. management, prepares report cards and a lot more. Having a school management solution helps you automate all the necessary daily activities of the school and thereby maximising efficiency of the staffs. So, why waste time on manual works when you have an efficient alternative to automate them all!!

Request for a free demo of our School Management Software now!

Visitor Management System Market: Global Industry Analysis

Growing importance to track visitor movements across various organizations is the key factor contributes the growth of global visitor management system market. Visitor management system is an effective solution, which helps companies to gain better control over visitor movement in their premises. Visitor management system is a software based solution, which capture, monitor, record and recover visitor information, in order to manage the visitor traffic inside the office/building. Visitor management systems are available with various features, including visitors Photo ID or fingerprint scanning, auto-identification of repeated visitors, and automated pre-registration of expected registers. Visitor management systems generates access-cards, with authorized access and restrictions to facilities based on the type of visitor. Visitor management system delivers touch screen experience to visitors, enable visitors to self-register and delivers notification to employees. Visitor management system eliminates human errors and ensure high level of performance and security of the premise.

Global Visitor Management System Market: Market Dynamics

Growing importance to minimize the negative impacts of visitors, rising dependence on software based security solutions in order to address various compliance and insurance requirements, and increasing interest on paper-less administrative operations across various organisations, are the key factors drives the growth of global visitor management system market. Increasing focus to streamline visitor/employee management process to enhance productivity and increasing preference for developing professional set-up with self-sign-in processes and pre- registration facilities, further accelerates the growth of growth of global visitor management system market. Additionally, expanding smartphone users and growing need to access the visitor records across various touch points, expected the fuel the growth of cloud based visual management solutions. However, slow progress in customer adaptation to visitor management system and lack of awareness regarding the potential benefits of visitor management solutions, are the factors identified as restraints likely to deter the progression of global visitor management system market.

Global Visitor Management System Market: Segmentation

Global visitor management system market is segmented on the basis of component, end-user, and region. On the basis of component, the global visitor management system market can be segmented into software and hardware. On the basis of end user the global visitor management system market can be segmented into government, manufacturing, healthcare & medical, BFSI, education, information technology, energy & utilities, hospitality, retail, aerospace & defense and others. Regionally, the global visitor management system market is segmented into North America, Latin America, Western Europe, Eastern Europe, Asia-Pacific excluding Japan, Japan and Middle East & Africa.

Global Visitor Management System Market: Regional Outlook

The visitor management system market in North America followed Western Europe are expected to be dominate, high importance to strengthen safety and security of the work premises and supporting existing infrastructure to deploy visitor management system. Among all regions, in terms of revenue, Asia Pacific is identified as the fastest growing visitor management system market, rising security standards across various sectors, including manufacturing, hospitality, information technology and education.

Global Visitor Management System Market: Competition Landscape

Some of the prominent vendors in the global visitor management system market, includes Honeywell International Inc., HID Global Corporation, Genetec Inc., WhosOnLocation, Trackforce, Parabit Systems, InVentry Ltd, Jolly Technologies Inc., Quantum Secure Inc., and AlertEnterprise

The report covers exhaustive analysis on:

• Global Visitor Management System Market segments
• Global Visitor Management System Market dynamics
• Historical Actual Market Size, 2015 – 2016
• Global Visitor Management System Market size & forecast 2017 to 2027
• Ecosystem analysis
• Global Visitor Management System Market current trends/issues/challenges
• Competition & Companies involved technology
• Value Chain
• Global Visitor Management System Market drivers and restraints

Regional analysis for Global Visitor Management System Market includes

• North America
  
  • US
  • Canada
• Latin America
  
  • Brazil
  • Mexico
  • Rest of Latin America
• Europe
  
  • Western Europe
    
    • Germany
    • France
    • U.K
    • Italy
    • Spain
    • Nordics
    • Benelux
    • Rest of the Western Europe
  • Eastern Europe
    
    • Poland
    • Russia
    • Rest of the Eastern Europe
• Asia Pacific excluding Japan (APEJ)
  
  • China
  • India
  • ASEAN
  • Australia and New Zealand (ANZ)
  • Rest of APEJ
• Japan
• The Middle East and Africa
  
  • GCC Countries
  • North Africa
  • South Africa
  • Rest of MEA

The report is a compilation of first-hand information, qualitative and quantitative assessment by industry analysts, inputs from industry experts, and industry participants across the value chain. The report provides an in-depth analysis of parent market trends, macroeconomic indicators and governing factors, along with market attractiveness within the segments. The report also maps the qualitative impact of various market factors on market segments and various geographies.

Report Highlights:

• Detailed overview of parent market
• Changing market dynamics in the industry
• In-depth market segmentation
• Historical, current and projected market size in terms of volume and value
• Recent industry trends and developments
• Competitive landscape
• Strategies of key players and products offered
• Potential and niche segments, geographical regions exhibiting promising growth
• A neutral perspective on market performance
• Must-have information for market players to sustain and enhance their market footprint.

Source:

https://www.futuremarketinsights.com/reports/visitor-management-system-market

Visitor Management Software : Affordable, Efficient and Convenient

Why do we use visitor registers!!

Is it because we need to keep our daily visitor data recorded (for security reasons of course)! Or, because this is a common practice in most of the organisations we visit? Or, is it because these are easily available in the market and also come cheap!?

Whatever may be your reason behind using an entry register at your office, school, college or apartment or any other similar establishment, does the register really address to that reason and satisfy your requirement? Or, is your visitor register actually secure enough to save you from any possible harm or, is it even capable of making the visitors think twice before they think of causing you any damage? No, it’s not..

Practically it’s not possible for the paper visitor register to capture genuine data of your visitors. You can’t force your visitors to provide their real data and even if you do, how can you be sure that the data they provided are genuine!! And, even if they provide their real details, what if they have a really poor handwriting that no one can understand.

What am trying to say is that, if you use a visitor register to record visitor details such that you can refer to it in future but, it’s actually not fulfilling that requirement of yours then, why should you invest on that? And, if recording the visitors and visit details is actually important then, why not record those efficiently such that they can actually be of any use (if and when required)!! We have loads of Visitor management softwares available in the market that can truly automate the visitor walk-in process in any organisation. You can go for any of these softwares that best suits your requirement and budget.

The biggest challenge while choosing your digital visitor management solution is, every product seems to be perfect, all the products might appear to be efficient and addressing to your needs. Then, how to settle down for the one of your choice? Well, it’s actually not that difficult, all you need to do is, find out what you would like your visitor management software to do.
A good visitor management solution should be,

• Convenient to use and error free
• Able to ensure that the visitors provide their genuine information
• Able to record and remember all your visitors and visits
• Able to restrict unwanted visitors from entering your premises
• Able to provide you any visit data on demand
• Keep your data secured (authorised access)
• Flexible having scope of enhancement

There are also some softwares in the market, that provide Employee Attendance Management Solution and Appointment Management solution along with Visitor Management, notify/remind you of upcoming meetings and when your visitor arrives. Our visitor management software mVisitor, also prints custom visitor cards, generates QR codes for the employees, reads RFID & Biometric data and has many advanced security features. Find out more at http://www.mvisitor.in/
You can always do some research on your own or request for a product demo (many of these visitor management solutions come with a free demo offer) before you finally settle down for the right solution for your establishment.

Source:
https://www.linkedin.com/pulse/digital-visitor-management-software-affordable-efficient-sahoo

Use mVisitor to secure your event and guests while ensuring you do not annoy any Guest

Technology, these days have completely taken over many of our regular works/tasks. Ranging from household to offices, everything around us is technology driven. Technology has always an easier better solution to replace many of the manual processes we come across in our daily life. One such solution is an automated Digital Visitor Management Solution which helps in tracking all the visitors those walk in to your establishment with/without invitation/appointment. And, if you are into the event management sector, a digital event management solution can help you in inviting guests, verifying their details, issue them with the entry pass from a single interface and much more.

Following is how an online Event Management Software can help you in effectively planning and executing a successful event. But, before knowing the advantages let’s understand your requirements a bit.


Are these what you do while planning an event?

• Prepare the Guest list!
• Send out invitations to your guests!
• Does it require a registration for your event? Yes!
• Verify the details of the registered guests?
• Issue the guests with a Guest Card (entry card)
• Record all the walkins during the event

Yes!! Okay then, how do you do these? Still using pen and paper? Or, maintaining an excel sheet of the to-dos?
In either case,

• Can you verify your guest’s details beforehand?
• Can you print on-spot custom guest entry pass with your guest’s details on it?
• Can you ensure safety of your guests data?
• Can you memorize all guest details to save yourself some time and your guests from the discomfort of giving the same details again at the entry point?
• Can you make sure only the invited guests attend your event?
• Do you have any means to know who from your guests came and who didn’t?

NO? This is why you should try mVisitor, our Digital Events Management Solution. With mVisitor you can,

• Instantly register all your guests with photograph.
• Verify guest details (Voter ID, Adhaar, DL, PAN Card etc. as per your requirement)
• Generate QR codes for your guests with their respective details and print those on visitor entry pass such that you don’t ask for their details again. Just scan the QR (alternately, give the mobile number) to get the guest details and log them in with a click.
• Make sure only the registered and invited guests attend the event.
• Record all the entry and exit details of the event with timestamp.
• Store all your guest data for unlimited number of events you cover on cloud storage such that you can use them in future (in case needed). Fetch any date’s (months/years back) guest data within seconds.

Tell me more! Schedule a free demo now

Visitor Management System Market to Incur Rapid Extension During 2017 – 2027

Growing importance to track visitor movements across various organizations is the key factor contributes the growth of global visitor management system market. Visitor management system is an effective solution, which helps companies to gain better control over visitor movement in their premises. Visitor management system is a software based solution, which capture, monitor, record and recover visitor information, in order to manage the visitor traffic inside the office/building. Visitor management systems are available with various features, including visitors Photo ID or fingerprint scanning, auto-identification of repeated visitors, and automated pre-registration of expected registers. Visitor management systems generates access-cards, with authorized access and restrictions to facilities based on the type of visitor. Visitor management system delivers touch screen experience to visitors, enable visitors to self-register and delivers notification to employees. Visitor management system eliminates human errors and ensure high level of performance and security of the premise.

Growing importance to minimize the negative impacts of visitors, rising dependence on software based security solutions in order to address various compliance and insurance requirements, and increasing interest on paper-less administrative operations across various organizations, are the key factors drives the growth of global visitor management system market. Increasing focus to streamline visitor/employee management process to enhance productivity and increasing preference for developing professional set-up with self-sign-in processes and pre- registration facilities, further accelerates the growth of growth of global visitor management system market. Additionally, expanding smartphone users and growing need to access the visitor records across various touch points, expected the fuel the growth of cloud based visual management solutions. However, slow progress in customer adaptatential benefits of visitor management solutions, are the factors identified as restraints likely to deter the progression of global visitor management system market.

Global visitor management system market is segmented on the basis of component, end-user, and region. On the basis of component, the global visitor management system market can be segmented into software and hardware. On the basis of end user the global visitor management system market can be segmented into government, manufacturing, healthcare & medical, BFSI, education, information technology, energy & utilities, hospitality, retail, aerospace & defense and others. Regionally, the global visitor management system market is segmented into North America, Latin America, Western Europe, Eastern Europe, Asia-Pacific excluding Japan, Japan and Middle East & Africa.

The visitor management system market in North America followed Western Europe are expected to be dominate, high importance to strengthen safety and security of the work premises and supporting existing infrastructure to deploy visitor management system. Among all regions, in terms of revenue, Asia Pacific is identified as the fastest growing visitor management system market, rising security standards across various sectors, including manufacturing, hospitality, information technology and education. Some of the prominent vendors in the global visitormanagement system market, includes Honeywell International Inc., HID Global Corporation, Genetec Inc., WhosOnLocation, Trackforce, Parabit Systems, InVentry Ltd, Jolly Technologies Inc., Quantum Secure Inc., and AlertEnterprise.

4 Solutions to Incident Management Challenges at Schools

As schools and colleges increasingly become targets for threats and attacks, they face the security challenge of maintaining a welcoming and open environment while ensuring the comprehensive safety of the students, teachers and staff. Recent high-profile school tragedies, such as those in Sandy Hook and San Bernardino, have only emphasized the need for educational facilities to maintain an effective and thorough security system and a coordinated incident management plan.

One of the first steps a school can take to work toward achieving this goal involves receiving a safety assessment from a security consultant. This process will often analyze two factors: the methods a school is using to actively protect and secure the campus, and the incident and communication plan a school has in place.

Through this assessment, educational facilities are able to determine what areas of their existing physical security systems are functioning properly and what pieces could use improvement.

Each technology component of a school’s security system, such as surveillance cameras, access control devices and emergency communication methods, are reviewed.

During the initial assessment, there are four main points of contact for a security consultant when examining a school or college campus:

1. The IT director. It’s critical to examine a school’s technology setup and network infrastructure to determine how they function before assessing its security posture. Knowing this information can help a consultant make recommendations on best practices for using existing technology or ideas for other technology investments that can be integrated and layered on.
2. The administration. The superintendent, assistants and principals play an important role in a security consultation. These personnel are often part of the immediate response during an emergency and can explain the school’s existing response protocol.
3. Teachers and educators. It’s necessary to discuss emergency response with the people who will more than likely be involved immediately around an incident as it happens.
4. First responders. Although the last point of contact, first responders are one of the most important pieces for the safety of a school. Law enforcement and medical, fire and emergency responders must understand and be aligned with a school’s security system and emergency management protocol.

Consultants often conduct a physical, practical assessment to determine how a school’s perimeter can be hardened.

The overall safety goal for school security officials is protection of the entire environment that students are learning in.

Below I address four common school safety issues and give an appropriate solution should an emergency occur.

Problem 1: Incomplete Visitor Management

One key security problem facing schools is creating safe visitor management systems by bridging the gap between freely allowing parents and visitors into a school while properly monitoring unknown guests.

There’s a false sense of security in most schools today because existing visitor management protocols at most campuses only run a visitor’s name against a sex offender database in that state.

This may be the only type of security a school is concerned about, and therefore no other information is obtained about the visitor, but validation must extend beyond this basic assessment.

Additionally, some schools don’t have check-ins at all entrances, allowing visitors to walk directly to where students and educators are located without being identified first. Most schools also do not require a check-out policy, allowing visitors to stay on campus unaccounted for.

Solution: Geofence

Security in the education environment must lean toward setting up geofences around campus. These virtual geographic boundaries can be integrated with other access control technology to allow security officials and administrators to use mobile devices to easily identify individuals entering and exiting the perimeter.

Geofences can also immediately create alerts when a known inappropriate individual, such as a sex offender, has entered the predetermined area.

Problem 2: Unorganized Incident Response

While schools and colleges may have an emergency management plan ready, it is almost always in hard copy format and therefore not utilized, oftentimes causing the actual response to be chaotic and uncoordinated.

There are many moving pieces involved in responding to an emergency, and they can easily become scattered. First responders, for example, often arrive on the scene without being properly briefed on the situation or knowing where exactly on campus the incident is occurring.

If certain areas need to be blocked off or parents are arriving to pick up their children, orderly communication is necessary to avoid taking away from valuable response time.

Solution: Real-time Communication System

The message that goes out to students, parents and first responders during an emergency, and the way first responders receive critical information, must be immediate and informative.

Real-time location system (RTLS) technology allows first responders to see into an event as it unfolds and gives educators and administrators the ability to communicate to first responders with real-time information.

Existing emergency protocols in schools and colleges can and must be made to work immediately, and communication methods must be chosen carefully: a public address (PA) system may cause heightened concern, and walkie-talkies are outdated and prohibit broadcasting.

SMS and chatting via smart devices is the best and most effective mechanism of communication during an emergency.

Problem 3: Lack of Security Technology and Consolidation

As mentioned above, a school’s IT director is a security consultant’s first point of contact, and for a good reason: If a school possesses security technology (and not all do), it tends to be scattered throughout the premises, with each piece operating as a separate entity in a siloed approach (and that’s assuming that all the technology is fully functional).

An educational facility may claim to own numerous video surveillance cameras, but not all may be working or placed in optimal locations. In the aftermath of an emergency incident, recorded video may need to be accessed by law enforcement, but schools typically lack sufficient video management software or video analytic capabilities.

Solution: Integrated Technology System

Although it’s a general rule that each type of security technology has its own intellectual property and isn’t necessarily made to connect with one another, it can and should be done through a single integrated solution.

Nowadays, collaboration is key when it comes to ensuring comprehensive protection and, in an educational environment, all devices must be pulled into a unified dashboard in an effort to regulate security and properly manage emergencies.

High resolution, strategically placed surveillance cameras, video management technology, access control features and all other security systems need to be layered into the same network to be used conjunctively at all times.

Problem 4: Inadequate Technology and Incident Management Training

Simply putting the above three solutions in place won’t help a school’s security unless the teachers, administrators and staff know exactly how to use them.

Because emergencies naturally cause fear and stress, unfamiliarity with the proper processes will only make the situation worse. Time is of the essence during occasions like these, and it cannot be spent searching for a physical safety manual or asking others what to do.

A school may have created an outstanding emergency management plan to be coupled with their robust security technology, but these components are only valuable in knowledgeable hands.

Solution: Practice and Uniform Comprehension

All employees of a school or university must work together and put in the time and effort to properly understand the school’s security measures and emergency processes.

Each staff member should first be briefed on the school’s visitor management policy and geofence usage, and then practice makes perfect. Tabletop exercises, those that simulate a real-life event with stressors that can be replicated, must be performed internally twice a year, and external tabletop exercises involving law enforcement and first responders should be practiced once a year.

Additionally, communication during training is critical. Every individual should fully recognize the chain of command, who’s responsible for what and how different types of emergencies will be handled.

By obtaining a security assessment and combating frequent campus safety concerns, K-12 schools and colleges can strike a balance between an inviting atmosphere and a secure, prepared educational facility.

Incorporating geofences into an existing security system to create a strict visitor management structure can save lives, and facilitating real-time communication within an incident management plan can help mitigate risks and streamline response operations.

Combine these solutions with updated, integrated security technology and the only thing left to do is practice.

Through a clear designation of tasks and processes, teachers and staff should be fully prepared to effectively react should an emergency occur.

Source:
https://www.campussafetymagazine.com/emergency/4-solutions-to-incident-management-challenges-at-schools/

8 Best Features of a Visitor Management Software: mVisitor

Ever wondered how to effectively keep a watch on the walk-ins to your premises while keeping those recorded for years to come!! Well we thought of it and this made us design an amazing application that efficiently manages all visitors, visits and data thereof. mVisitor is a complete visitor management solution that you will wish to have for your establishment.

Looking to invest in a Visitor Management System?

When it comes to selecting a visitor management system, it’s important to make sure you choose a solution that can be easily customized to suit your specific needs. Here are the top 7 most valuable features of our visitor management software, mVisitor.


1. Highly Secure

You know exactly how many people are/were in your premises at a given point of time and who are they and with whom they are. All the visitor data and details of his belongings are recorded just to ensure the visitor does not damage any life or property.

- Inbuilt security features limit the risk of any mishap in the secured premises

- Visitors informations are checked before giving an appointment

- All the visitor data is exclusively made available and is totally secure (no one else can access these data without admin’s permission)

- Custom verification methods can be used as per the user's’ requirement.


2. Easy (One time) registration

No waiting in long Queues!! It takes only few seconds to sign in a visitor. The registration process for a first time visitor is of 30 seconds including all his details and photograph (optional).

- You get to design your visitor registration form

- Simple and less time consuming registration process

- Visitors registered once are not required to register again and again

- Previously registered visitors’ details can be fetched by his phone number, employee id, QR code etc.



3. Easy appointments’ management

Visitors take appointment by giving their details and that of the employee whom they want to meet. The concerned person whose appointment is sought gets an email containing all the details of the visitor and the date and time when he wants to meet. Employees (or admin) can manage their appointments.

- Get email notification as and when an appointment is scheduled

- Verify the visitor details and accept or reject to meet the visitor

- Employees can block annoying visitors (appointments sought by a blocked visitor get canceled automatically)

- Employees can restrict some visitors (from a group of visitors who took appointment) from meeting them.

4. Validate Visitor details

 

You can’t just let anyone enter your property and do whatever he wishes. Take all information about a visitor before accommodating him. mVisitor comes with many inbuilt validation techniques to ensure correctness of the data provided by the visitors.

- Online and On the Spot security verification of visitor data

- OTP, email and/or other similar methods of verification

- Admin decides what all details of any visitor are to be verified before allowing him to enter the office/ establishment premises.

 

 

5. Visitor data & Visit History

 

Do not struggle with the messy handwriting of the visitors. Those data are of no value if you can not read them. Make yourself free from handwritten visitor information, avail of the digital storage to keep all your visitors’ info safely backed up.

- Search for any visit data by date, visitor number or employee name/number etc.

- Download all visit and visitor data as and when required

- Get safe, legitimate and accurate data in effortlessly readable form

- Details of the visitors and appointments are stored at the very moment they are registered and/or scheduled. 

 

6. One click signout

 

Easily signout visitors upon their exit. Just lookup for the card number issued to the visitor and sign him out from the list.

- Visitor in-time, out-time and time spent in the premises are recorded

- Admin decides whether the visitors’ batch/card is to be taken off on exit

- No further formalities at exit time (visitors won’t have to enter their exit time when they leave)

- Security can access to in-premises visitor report

 

 

7. Full admin control

 

Buyer of the solution gets full control over his application. He can have an url of his own and set the application as per his personal preference without developer interference.

- View all the appointment, visit details (search for any data as and when required)

- Decide which all details of a visitor are to be captured and which are to be strictly verified

- Choose access level for different users in his office

- Manage (add and manage as per requirement) his staff and entry/exit points (Employees, Front office, Security incharge, Entry/Exit gates etc.)

 

8. Customizable as per need

Customize your application as you want. mVisitor can be upgraded to accommodate additional features (if any) desired by the user (client) and works efficiently on any android operated device.

- Suitable for handling registration of guests for events (proved to be an efficient tool for event management)

- Scope of enhancement (you can add on customizable features as per your requirement)

- Works on any Android operated device and/or your PC/Laptop

- Effectively manages members and their guests for clubs, gyms, libraries etc.

Charges vary depending on costumer requirements. Please contact us for more information.