Technological aspects on Visitor Management Systems Market

Visitor management system is an effective solution, which helps companies to gain better control over visitor movement in their premises. Visitor management system is a software based solution, which capture, monitor, record and recover visitor information, in order to manage the visitor traffic inside the office/building. Visitor management systems are available with various features, including visitors Photo ID or fingerprint scanning, auto-identification of repeated visitors, and automated pre-registration of expected registers.

The study presents a qualitative and quantitative analysis of the market, its key segments, regulatory landscape, and competitive scenario, and recent developments. A detailed analysis of factors expected to drive and challenge the growth of the market as well as the trends that decide consumer inclination are highlighted. The report utilizes a variety of primary and secondary research methodologies for gathering quantitative as well as qualitative data on global as well as regional fronts. With the help of a number of industry-best analytical methods, the vast amount of market data thus gathered is filtered and narrowed down to the details that matter the most to companies operating in the Global Visitor Management Systems Market or aspiring to enter it.

Global visitor management system market is segmented on the basis of component, end-user, and region. On the basis of component, the global visitor management system market can be segmented into software and hardware. On the basis of end user the global visitor management system market can be segmented into government, manufacturing, healthcare & medical, BFSI, education, information technology, energy & utilities, hospitality, retail, aerospace & defense and others.
Marketing strategies and marketing channels adopted by key companies are highlighted in the report. Corporations are concentrating on improving direct and indirect advertising strategies and develop various promotion channels, brand strategies, and pricing strategies. This statistical surveying report finds that major corporations functioning in the Global Visitor Management Systems Market are concentrating on acquiring a few startup companies in the near future. With this, the key companies will get a chance to focus on adopting new trends and innovations in the market products. Additionally, by merging with startups, leading companies are aiming to maintain their dominance in the global market.

Analysis of Global Visitor Management Systems Market and its upcoming growth prospects is been mentioned with maximum precision. This study includes an elaborative summary of market which also includes snapshots that offer depth of information of various other segmentations. Through qualitative and quantitative analysis of key factors which are responsible for boosting or hampering the market growth and the promising opportunities in market have been provide. Primary and secondary research is been done in detail which helps the readers have a strong understanding of the complete market for the forecast period.

Source:
http://www.satprnews.com/2018/01/29/technological-aspects-on-visitor-management-systems-market-by-information-technology-application-outlook-components-deployment-vertical-and-global-forecast-envoy-ivisitor-proxyclick-traction/

Secure your premises with mVisitor "Visitor Management Software"

Ever wondered how to effectively keep a watch on the walk-ins to your premises while keeping those recorded for years to come!! Well we thought of it and this made us design an amazing application that efficiently manages all visitors, visits and data thereof. mVisitor is a complete visitor management solution that you will wish to have for your establishment.

Highly Secure

You know exactly how many people are/were in your premises at a given point of time and who are they and with whom they are. All the visitor data and details of his belongings are recorded just to ensure the visitor does not damage any life or property.

Features

• Inbuilt security features limit the risk of any mishap in the secured premises.

• Visitors information are checked before giving an appointment.

• All the visitor data is exclusively made available and is totally secure (no one else can access these data without admin’s permission).

• Custom verification methods can be used as per the user's’ requirement.

Validate Visitor details

You can’t just let anyone enter your property and do whatever he wishes. Take all information about a visitor before accommodating him. mVisitor comes with many inbuilt validation techniques to ensure correctness of the data provided by the visitors.

Features

• Online and On the Spot security verification of visitor data.

• OTP, email and/or other similar methods of verification.

• Admin decides what all details of any visitor are to be verified before allowing him to enter the office/ establishment premises.

Contact us for a free Demo!

An easy, elegant and secured alternative for your messy visitor register

“Welcome your visitors with an advanced, digital, automated Visitor Management Solution. An easy, convenient, elegant and secured alternative for your messy visitor register.”

mVisitor, visitor management solution is designed to smoothen the visitor walk-in process in any small/big organisation. It keeps all visits and visitor data recorded and easily accessible at any point in time. mVisitor comes with an appointment scheduler feature which allows visitors to seek an appointment from any employee using mVisitor solution over email and/or directly from the application.

With mVisitor you have total control over your visitors. You can view all meeting details and in-premises visitor details as and when required. Inbuilt safety features allow the user to set his preferences for visitor validation. mVisitor uses OTP, email verification, on-line visitor details verification and off-line security verification techniques to verify all details provided by the visitors and thus ensures safety of your people and property.

Yes, you can get the application customized as per your requirement. mVisitor comes with enhanced features to cater to the needs to all related establishments and is always open for further up-gradation. Users of this solution are able to manage the application as per their preference (set employee access, security access, visitor data validation preference etc.).



http://www.mvisitor.in/about.html#features

Reasons to Take a Fresh Look at Advanced Visitor Management Software Solutions

The only thing that does not fit into this fast moving digital world is your visitor register that you use to record the information of those visitors who visit your establishment. That you believe to be a small investment to keep your premises secure by keeping all visitor information recorded. But, the question here is, Does it really keep your premises secure?? Think again..

Okay, Allow me to help you with this...

• Your paper visitor register itself is not secure. It may get damaged or misplaced or stolen or anyone can tear out a page from it and take it away.
• Many a times people do not provide their real data and you do not have any means to validate those visitor information.
• You usually will not refer to these registers if, it’s not something really important and in such a case when you do refer to the visitor register, it is difficult to find what you are looking for. You just keep turning the pages to add on to your dissatisfaction.
• The most common and irritating thing you must have noticed in the visitor registers are the scribbled informations. Most of the times your visitors hurriedly scribble some detail and get in and when you search for them in the register you can’t even read what they have written.

Now, do you really think your paper register can prevent anyone from causing any harm to your property? Or, is it actually of any use to anyone? No!!

Well, if you really want to record your visitor data and use it in future then, your paper visitor entry register might not be of help. Try out a digital alternative instead.

Try mVisitor, a visitor management solution suitable for all types of organisations. It does everything you expect your visitor register to do but, with more accuracy and efficiency. It also ensures safety of your premises by verifying each visitor information and allows you to view all visit history as and when required.

So, following is what you get with mVisitor

• It’s as cheap as your paper visitor register and is more convenient to use. All you need is an android operated device and internet connection which is a one-time investment.
• All visitor and visit data are recorded with time duration and stored on Amazon Cloud forever. You can store unlimited data which are accessible at any point in time.
• You won’t have to struggle with the bad handwritings anymore. All visitors and visits information are digitally recorded with photograph (just type in the details & click a photo).
• Visitor’s details (mobile number, email, voter id, adhaar, pan etc.) are verified before allowing him to enter.
• Keeps watch on in-premises visitors. View visit data of any date/date range/month etc. with frequency of visit of the visitors.

Connect to explore full features or contact for a free demo.


When everything in your office is automated, digital and runs on advanced technology, why still stick to the messy paper visitor register at your entry point? Welcome your guests with an elegant modern visitor management solution. Go digital….Go mVisitor

Advantages of Having Visitor Management Software for Small Businesses

Advantages of Having Visitor Management for Small Businesses

Industrial espionage or workplace violence has become a common issue. Well, it not only threatens the security of the staffs, but also the property. Most businesses are doing away with the age-old paper-log book for signing in visitors. Instead, they are going for visitor management software, in order to protect their premises and their employees. Well, the software literally streamlines the number of visitors that visits a premise on a day-to-day basis.

Knowing About Visitor Management Software

It is automated software that manages the entry of visitors within a facility. It helps in maintaining a proper record of the visitors coming to a premise. For signing in a visitor computer is used. The receptionist scans his/ her driver’s license. Details of the visitor get saved in the database. A visitor badge with time limit is printed.


A business entity has a wide range of visitors like vendors, contractors, candidates, business associates, etc., keeping a record of them can help in providing access to them only and restricting unwanted visitors. Therefore, a visitor management software system can keep a record of every visitor and maintain the security of the building or facility.

Purpose

Also known as visitor check-in software, it can be used for signing in and tracking visitors who visit a facility. Being digital in nature, the sign-in process becomes very fast and efficient.

Why A Business House Needs Visitor Check-in Software?

• Professional Atmosphere

Visitor management software can offer a professional and convenient way for checking in visitors. Guests will not feel offended. Rather, it will help in creating a great image about the business house.

• Streamlining Operations

It can handle any kind of operations or emergency situations. The system can easily manage huge influx of visitors on any day. Guests can be easily checked in while unwanted intruders can be denied entry.

• Security

It can ensure high level of security ahead of threats or any circumstances. Only identified users are allowed to log in. On the other hand, alerts are sounded when a visitor tries to enter a restricted area.

Advantages of the Software

• Saves Time

The time spent in processing the entry of the visitors gets reduced. As the automated software can scan the driver’s license and keep a record of the visitor within their database very quickly.

• Improve Building Security

It can help in ensuring the safety of the building and the employees of your organisation. As it quickly identifies visitors, unauthorised visitors cannot be allowed entry.

• Analysis

Using visitor management software can help in analysing and tracking visitors. One can track the amount of time a visitor has spent in the building.

• Increases Efficiency

It saves the time of staffs as they don’t need to register and give badges to the visitors. Using state-of-the-art infrastructure like scanners, cameras, the software effectively screens all data of the visitors. It can be used for further references in the future.

• Accuracy

Visitor details entered on visitor management software gets stored in databases. The data stored are accurate without any sort of errors.

Source:
http://www.teleclick.ca/category/visitor-management-software/

How efficient visitor management software ensures accurate office security

Rapid growth of globalisation has led to attraction of a large number of visitors in the organisations on a daily basis. These visitors include suppliers, customers, potential new hires, sales representatives, guests, government officers, employees’ relatives and sometimes a completely unknown person. One of the critical challenges for any organisation is efficient and thorough checking of every visitor entering the premises. For overall safety and enhanced security of an organisation, it is essential to maintain records of all incoming and outgoing personnel.

Companies have various kinds of visitors wherein few might be seldom while few will be regular or frequent. Furthermore, manual entry of visitor data only adds to the challenge, leading to an error-prone database. Hence, the manual entry of visitors must be replaced with an automated system. To overcome this challenge, effective visitor management should be offered to address these concerns in a very professional and systematic way without compromising security, hospitality or productivity.

Fast and error-free visitor check-in process

The visitor management software should automate the entire process of registering a visitor, printing a pass and capturing detailed information in a few seconds. It should offer options to create either an e-pass with access rights or a paper pass for a visitor. The security person should be able to create customised visitor pass with visitor name, photograph, organisation name, contact details and escort name.

Digital recording of visitor valuables

The visitor management software should also maintain records of materials or valuables that the visitor is carrying, along with his ID-proof for security purpose using barcode scanner.

Access control in sensitive areas

Moreover, it should allow for enrollment of a visitor’s biometric credentials or RFID card to provide the visitor with access to only selected areas, where he/she is scheduled to go. This protects valuable assets from snooping. An access route should be defined in the software to ensure that the visitor reaches the host directly without wandering across the premises.

Tracking visitor movement in real time

Security personnel are expected to keep a track of all the visitors and equipment they carry. The visitor management software should offer a live dashboard, giving a quick overview of all the visitors in a graphical format. It should provide live data of visitors who are inside the premises, status of visitor passes, pre-registered visitors, new visitors, etc.

Maintaining visitor database

Automated data recording of visitor’s data helps admin personnel generate meaningful and informative reports. With an effective visitor management system, admin or security can generate various visitor reports such as visitor pass validity and status, visitor punch details, pre-registered visitors, blocked visitors, frequent visitors, and expired passes. These reports can be exported in various file formats for further use.

Source:
https://www.sourcesecurity.com/news/matrix-comsec-efficient-visitor-management-software-office-security-co-6908-ga.1515156138.html

Validate visitor details, secure your premises

You can’t just let anyone enter your property and do whatever he wishes. Take all information about a visitor before accommodating him. Ever wondered how to effectively keep a watch on the walk-ins to your premises while keeping those recorded for years to come!!

Visitor entry registers are very common in many organisations. Even in the places where advanced entry and attendance (biometric, card punching, online attendance etc.) systems are used for the employees, paper visitor registers are used to log in the visitors. These registers are the traditional record keeping methods that are in use since many years and to some extent are fulfilling their purpose.

However, there are few problems associated with these visitor registers, that may sometimes cause discomfort to both the organisations using visitor registers and visitors visiting these organisations. Some of the main concerns with the visitor registers are,

•     Security
•     Accuracy
•     Credibility
•     Convenience
•     Data Availability/Search (when required)
•     Data Repetition

And, this is where a visitor management solution will be of help. Our visitor management solution (mVisitor) addresses the basic concerns you have with your paper visitor entry register before it offers anything else.

Let’s walk through the offerings

• An elegant replacement to the paper visitor registers : Replaces your bulky register with an advanced digital technology (Tablet/SmartPhone) which is easy to place and also looks good (modern) to the visitors.

• One place to store all your visitor and employee data : Comes with unlimited cloud storage that lets you store unlimited visitor and employee details separately at one place, without consuming the physical memory on your device. You will never ever run short of storage space or will have to keep multiple registers (for different purposes), neither will you run out of paper and replace your old register with a new one and thus making piles of files that need a separate room to be stored.

• Freedom from unreadable handwritten information : All the employee and visitor data and every detail of each visit are entered on a tab or phone so you wont have to struggle with the badly handwritten information any more. Also, you can be sure of the accuracy of the details you enter.

• Convenience of use : You won’t have to keep different registers for different purposes and search for the relevant one when someone visits you. mVisitor is an elegant replacement to all your registers which is capable of storing unlimited data (of employees & visitors) separately yet at one place. Also, the visitors will not have to pass through the discomfort of bending over the register to fill their details while trying to manage their bags/dress/files etc. Place a tab at a convenient place where the visitors will be able to type in their details that too only for the 1st time.

• One time registration : Captures visitor data digitally and stores it on cloud storage. Visitor registration is a one time process (all his details are entered on a tab and stored in mVisitor database) of about 30 seconds, at his first visit to your organisation. Thereafter, upon his next visits he is just required to give his registered mobile number or you can scan his QR code and all his details will be made available for you. And, your front office is only required to invest few clicks (a matter of 10 seconds) to log him in. The visitor will not have to enter his details or register again at any other organisation using mVisitor.

• Know your visitors : Verify all the details your visitors provide (you get to decide what all details you need. E.g, Voter ID, Adhaar, PAN Card, DL, Mobile Number, Email id etc.). Online (OTP sent to mobile no./verification link sent to mail id etc.) & Manual (by security) verification methods, ensure you know the true identity of the person who enters your premises. Additionally, you can also verify your employees’ details and store them at one place.

• Schedule appointments with Appoint Management Module : You wont have to answer phone calls or call people to schedule an appointment or intimate any changes in a scheduled appointment. Allow your visitors to take appointments over mail and/or from the mVisitor interface itself, reschedule appointments without worrying about making calls or sending mails (automated notifications are sent to concerned parties whenever any changes happen to the schedule) and notify your security/front office when the appointment is fixed.

• Instant data access : With your paper registers you will have to turn on pages after pages to search for a couple of days, weeks or months back visit data and in reality it’s not practical to search for and find a month back data easily. mVisitor has made this visit data search easy by recording and storing all visit history on cloud. Now, you can have access to even years back data with just a click. Just give a particular date or date range to view all visit history during that period. You can also view details of visit of any particular visitor or visits to/meetings of any particular employee.

• Know who is inside your premises and since how long : We call it In-premises visitor report. You or people authorised by you can at any point in time view who all are in your premises and since how long have they been in. you can also view report of visit frequency of any visitor with the purpose of their visit.

And, these are definitely not the only advantages of our visitor management software. It has more to offer. You can print custom ID cards for employees with QR codes, design/print custom visitor entry pass/card, book appointments, pre approve appointments, restrict unwanted visitors from getting in etc. Explore full features at http://www.mvisitor.in/ or request a free demo now.

“When it comes to smoothly managing the walkins to your premises, mVisitor is a great relief” that’s what our clients say. Well, don’t get led by what others say, try it before you buy it.

Visitor Management System Market: Global Industry Analysis

Growing importance to track visitor movements across various organizations is the key factor contributes the growth of global visitor management system market. Visitor management system is an effective solution, which helps companies to gain better control over visitor movement in their premises. Visitor management system is a software based solution, which capture, monitor, record and recover visitor information, in order to manage the visitor traffic inside the office/building. Visitor management systems are available with various features, including visitors Photo ID or fingerprint scanning, auto-identification of repeated visitors, and automated pre-registration of expected registers. Visitor management systems generates access-cards, with authorized access and restrictions to facilities based on the type of visitor. Visitor management system delivers touch screen experience to visitors, enable visitors to self-register and delivers notification to employees. Visitor management system eliminates human errors and ensure high level of performance and security of the premise.

Global Visitor Management System Market: Market Dynamics

Growing importance to minimize the negative impacts of visitors, rising dependence on software based security solutions in order to address various compliance and insurance requirements, and increasing interest on paper-less administrative operations across various organisations, are the key factors drives the growth of global visitor management system market. Increasing focus to streamline visitor/employee management process to enhance productivity and increasing preference for developing professional set-up with self-sign-in processes and pre- registration facilities, further accelerates the growth of growth of global visitor management system market. Additionally, expanding smartphone users and growing need to access the visitor records across various touch points, expected the fuel the growth of cloud based visual management solutions. However, slow progress in customer adaptation to visitor management system and lack of awareness regarding the potential benefits of visitor management solutions, are the factors identified as restraints likely to deter the progression of global visitor management system market.

Global Visitor Management System Market: Segmentation

Global visitor management system market is segmented on the basis of component, end-user, and region. On the basis of component, the global visitor management system market can be segmented into software and hardware. On the basis of end user the global visitor management system market can be segmented into government, manufacturing, healthcare & medical, BFSI, education, information technology, energy & utilities, hospitality, retail, aerospace & defense and others. Regionally, the global visitor management system market is segmented into North America, Latin America, Western Europe, Eastern Europe, Asia-Pacific excluding Japan, Japan and Middle East & Africa.

Global Visitor Management System Market: Regional Outlook

The visitor management system market in North America followed Western Europe are expected to be dominate, high importance to strengthen safety and security of the work premises and supporting existing infrastructure to deploy visitor management system. Among all regions, in terms of revenue, Asia Pacific is identified as the fastest growing visitor management system market, rising security standards across various sectors, including manufacturing, hospitality, information technology and education.

Global Visitor Management System Market: Competition Landscape

Some of the prominent vendors in the global visitor management system market, includes Honeywell International Inc., HID Global Corporation, Genetec Inc., WhosOnLocation, Trackforce, Parabit Systems, InVentry Ltd, Jolly Technologies Inc., Quantum Secure Inc., and AlertEnterprise

The report covers exhaustive analysis on:

• Global Visitor Management System Market segments
• Global Visitor Management System Market dynamics
• Historical Actual Market Size, 2015 – 2016
• Global Visitor Management System Market size & forecast 2017 to 2027
• Ecosystem analysis
• Global Visitor Management System Market current trends/issues/challenges
• Competition & Companies involved technology
• Value Chain
• Global Visitor Management System Market drivers and restraints

Regional analysis for Global Visitor Management System Market includes

• North America
  
  • US
  • Canada
• Latin America
  
  • Brazil
  • Mexico
  • Rest of Latin America
• Europe
  
  • Western Europe
    
    • Germany
    • France
    • U.K
    • Italy
    • Spain
    • Nordics
    • Benelux
    • Rest of the Western Europe
  • Eastern Europe
    
    • Poland
    • Russia
    • Rest of the Eastern Europe
• Asia Pacific excluding Japan (APEJ)
  
  • China
  • India
  • ASEAN
  • Australia and New Zealand (ANZ)
  • Rest of APEJ
• Japan
• The Middle East and Africa
  
  • GCC Countries
  • North Africa
  • South Africa
  • Rest of MEA

The report is a compilation of first-hand information, qualitative and quantitative assessment by industry analysts, inputs from industry experts, and industry participants across the value chain. The report provides an in-depth analysis of parent market trends, macroeconomic indicators and governing factors, along with market attractiveness within the segments. The report also maps the qualitative impact of various market factors on market segments and various geographies.

Report Highlights:

• Detailed overview of parent market
• Changing market dynamics in the industry
• In-depth market segmentation
• Historical, current and projected market size in terms of volume and value
• Recent industry trends and developments
• Competitive landscape
• Strategies of key players and products offered
• Potential and niche segments, geographical regions exhibiting promising growth
• A neutral perspective on market performance
• Must-have information for market players to sustain and enhance their market footprint.

Source:

https://www.futuremarketinsights.com/reports/visitor-management-system-market

Visitor Management System Market to Incur Rapid Extension During 2017 – 2027

Growing importance to track visitor movements across various organizations is the key factor contributes the growth of global visitor management system market. Visitor management system is an effective solution, which helps companies to gain better control over visitor movement in their premises. Visitor management system is a software based solution, which capture, monitor, record and recover visitor information, in order to manage the visitor traffic inside the office/building. Visitor management systems are available with various features, including visitors Photo ID or fingerprint scanning, auto-identification of repeated visitors, and automated pre-registration of expected registers. Visitor management systems generates access-cards, with authorized access and restrictions to facilities based on the type of visitor. Visitor management system delivers touch screen experience to visitors, enable visitors to self-register and delivers notification to employees. Visitor management system eliminates human errors and ensure high level of performance and security of the premise.

Growing importance to minimize the negative impacts of visitors, rising dependence on software based security solutions in order to address various compliance and insurance requirements, and increasing interest on paper-less administrative operations across various organizations, are the key factors drives the growth of global visitor management system market. Increasing focus to streamline visitor/employee management process to enhance productivity and increasing preference for developing professional set-up with self-sign-in processes and pre- registration facilities, further accelerates the growth of growth of global visitor management system market. Additionally, expanding smartphone users and growing need to access the visitor records across various touch points, expected the fuel the growth of cloud based visual management solutions. However, slow progress in customer adaptatential benefits of visitor management solutions, are the factors identified as restraints likely to deter the progression of global visitor management system market.

Global visitor management system market is segmented on the basis of component, end-user, and region. On the basis of component, the global visitor management system market can be segmented into software and hardware. On the basis of end user the global visitor management system market can be segmented into government, manufacturing, healthcare & medical, BFSI, education, information technology, energy & utilities, hospitality, retail, aerospace & defense and others. Regionally, the global visitor management system market is segmented into North America, Latin America, Western Europe, Eastern Europe, Asia-Pacific excluding Japan, Japan and Middle East & Africa.

The visitor management system market in North America followed Western Europe are expected to be dominate, high importance to strengthen safety and security of the work premises and supporting existing infrastructure to deploy visitor management system. Among all regions, in terms of revenue, Asia Pacific is identified as the fastest growing visitor management system market, rising security standards across various sectors, including manufacturing, hospitality, information technology and education. Some of the prominent vendors in the global visitormanagement system market, includes Honeywell International Inc., HID Global Corporation, Genetec Inc., WhosOnLocation, Trackforce, Parabit Systems, InVentry Ltd, Jolly Technologies Inc., Quantum Secure Inc., and AlertEnterprise.

4 Solutions to Incident Management Challenges at Schools

As schools and colleges increasingly become targets for threats and attacks, they face the security challenge of maintaining a welcoming and open environment while ensuring the comprehensive safety of the students, teachers and staff. Recent high-profile school tragedies, such as those in Sandy Hook and San Bernardino, have only emphasized the need for educational facilities to maintain an effective and thorough security system and a coordinated incident management plan.

One of the first steps a school can take to work toward achieving this goal involves receiving a safety assessment from a security consultant. This process will often analyze two factors: the methods a school is using to actively protect and secure the campus, and the incident and communication plan a school has in place.

Through this assessment, educational facilities are able to determine what areas of their existing physical security systems are functioning properly and what pieces could use improvement.

Each technology component of a school’s security system, such as surveillance cameras, access control devices and emergency communication methods, are reviewed.

During the initial assessment, there are four main points of contact for a security consultant when examining a school or college campus:

1. The IT director. It’s critical to examine a school’s technology setup and network infrastructure to determine how they function before assessing its security posture. Knowing this information can help a consultant make recommendations on best practices for using existing technology or ideas for other technology investments that can be integrated and layered on.
2. The administration. The superintendent, assistants and principals play an important role in a security consultation. These personnel are often part of the immediate response during an emergency and can explain the school’s existing response protocol.
3. Teachers and educators. It’s necessary to discuss emergency response with the people who will more than likely be involved immediately around an incident as it happens.
4. First responders. Although the last point of contact, first responders are one of the most important pieces for the safety of a school. Law enforcement and medical, fire and emergency responders must understand and be aligned with a school’s security system and emergency management protocol.

Consultants often conduct a physical, practical assessment to determine how a school’s perimeter can be hardened.

The overall safety goal for school security officials is protection of the entire environment that students are learning in.

Below I address four common school safety issues and give an appropriate solution should an emergency occur.

Problem 1: Incomplete Visitor Management

One key security problem facing schools is creating safe visitor management systems by bridging the gap between freely allowing parents and visitors into a school while properly monitoring unknown guests.

There’s a false sense of security in most schools today because existing visitor management protocols at most campuses only run a visitor’s name against a sex offender database in that state.

This may be the only type of security a school is concerned about, and therefore no other information is obtained about the visitor, but validation must extend beyond this basic assessment.

Additionally, some schools don’t have check-ins at all entrances, allowing visitors to walk directly to where students and educators are located without being identified first. Most schools also do not require a check-out policy, allowing visitors to stay on campus unaccounted for.

Solution: Geofence

Security in the education environment must lean toward setting up geofences around campus. These virtual geographic boundaries can be integrated with other access control technology to allow security officials and administrators to use mobile devices to easily identify individuals entering and exiting the perimeter.

Geofences can also immediately create alerts when a known inappropriate individual, such as a sex offender, has entered the predetermined area.

Problem 2: Unorganized Incident Response

While schools and colleges may have an emergency management plan ready, it is almost always in hard copy format and therefore not utilized, oftentimes causing the actual response to be chaotic and uncoordinated.

There are many moving pieces involved in responding to an emergency, and they can easily become scattered. First responders, for example, often arrive on the scene without being properly briefed on the situation or knowing where exactly on campus the incident is occurring.

If certain areas need to be blocked off or parents are arriving to pick up their children, orderly communication is necessary to avoid taking away from valuable response time.

Solution: Real-time Communication System

The message that goes out to students, parents and first responders during an emergency, and the way first responders receive critical information, must be immediate and informative.

Real-time location system (RTLS) technology allows first responders to see into an event as it unfolds and gives educators and administrators the ability to communicate to first responders with real-time information.

Existing emergency protocols in schools and colleges can and must be made to work immediately, and communication methods must be chosen carefully: a public address (PA) system may cause heightened concern, and walkie-talkies are outdated and prohibit broadcasting.

SMS and chatting via smart devices is the best and most effective mechanism of communication during an emergency.

Problem 3: Lack of Security Technology and Consolidation

As mentioned above, a school’s IT director is a security consultant’s first point of contact, and for a good reason: If a school possesses security technology (and not all do), it tends to be scattered throughout the premises, with each piece operating as a separate entity in a siloed approach (and that’s assuming that all the technology is fully functional).

An educational facility may claim to own numerous video surveillance cameras, but not all may be working or placed in optimal locations. In the aftermath of an emergency incident, recorded video may need to be accessed by law enforcement, but schools typically lack sufficient video management software or video analytic capabilities.

Solution: Integrated Technology System

Although it’s a general rule that each type of security technology has its own intellectual property and isn’t necessarily made to connect with one another, it can and should be done through a single integrated solution.

Nowadays, collaboration is key when it comes to ensuring comprehensive protection and, in an educational environment, all devices must be pulled into a unified dashboard in an effort to regulate security and properly manage emergencies.

High resolution, strategically placed surveillance cameras, video management technology, access control features and all other security systems need to be layered into the same network to be used conjunctively at all times.

Problem 4: Inadequate Technology and Incident Management Training

Simply putting the above three solutions in place won’t help a school’s security unless the teachers, administrators and staff know exactly how to use them.

Because emergencies naturally cause fear and stress, unfamiliarity with the proper processes will only make the situation worse. Time is of the essence during occasions like these, and it cannot be spent searching for a physical safety manual or asking others what to do.

A school may have created an outstanding emergency management plan to be coupled with their robust security technology, but these components are only valuable in knowledgeable hands.

Solution: Practice and Uniform Comprehension

All employees of a school or university must work together and put in the time and effort to properly understand the school’s security measures and emergency processes.

Each staff member should first be briefed on the school’s visitor management policy and geofence usage, and then practice makes perfect. Tabletop exercises, those that simulate a real-life event with stressors that can be replicated, must be performed internally twice a year, and external tabletop exercises involving law enforcement and first responders should be practiced once a year.

Additionally, communication during training is critical. Every individual should fully recognize the chain of command, who’s responsible for what and how different types of emergencies will be handled.

By obtaining a security assessment and combating frequent campus safety concerns, K-12 schools and colleges can strike a balance between an inviting atmosphere and a secure, prepared educational facility.

Incorporating geofences into an existing security system to create a strict visitor management structure can save lives, and facilitating real-time communication within an incident management plan can help mitigate risks and streamline response operations.

Combine these solutions with updated, integrated security technology and the only thing left to do is practice.

Through a clear designation of tasks and processes, teachers and staff should be fully prepared to effectively react should an emergency occur.

Source:
https://www.campussafetymagazine.com/emergency/4-solutions-to-incident-management-challenges-at-schools/

8 Best Features of a Visitor Management Software: mVisitor

Ever wondered how to effectively keep a watch on the walk-ins to your premises while keeping those recorded for years to come!! Well we thought of it and this made us design an amazing application that efficiently manages all visitors, visits and data thereof. mVisitor is a complete visitor management solution that you will wish to have for your establishment.

Looking to invest in a Visitor Management System?

When it comes to selecting a visitor management system, it’s important to make sure you choose a solution that can be easily customized to suit your specific needs. Here are the top 7 most valuable features of our visitor management software, mVisitor.


1. Highly Secure

You know exactly how many people are/were in your premises at a given point of time and who are they and with whom they are. All the visitor data and details of his belongings are recorded just to ensure the visitor does not damage any life or property.

- Inbuilt security features limit the risk of any mishap in the secured premises

- Visitors informations are checked before giving an appointment

- All the visitor data is exclusively made available and is totally secure (no one else can access these data without admin’s permission)

- Custom verification methods can be used as per the user's’ requirement.


2. Easy (One time) registration

No waiting in long Queues!! It takes only few seconds to sign in a visitor. The registration process for a first time visitor is of 30 seconds including all his details and photograph (optional).

- You get to design your visitor registration form

- Simple and less time consuming registration process

- Visitors registered once are not required to register again and again

- Previously registered visitors’ details can be fetched by his phone number, employee id, QR code etc.



3. Easy appointments’ management

Visitors take appointment by giving their details and that of the employee whom they want to meet. The concerned person whose appointment is sought gets an email containing all the details of the visitor and the date and time when he wants to meet. Employees (or admin) can manage their appointments.

- Get email notification as and when an appointment is scheduled

- Verify the visitor details and accept or reject to meet the visitor

- Employees can block annoying visitors (appointments sought by a blocked visitor get canceled automatically)

- Employees can restrict some visitors (from a group of visitors who took appointment) from meeting them.

4. Validate Visitor details

 

You can’t just let anyone enter your property and do whatever he wishes. Take all information about a visitor before accommodating him. mVisitor comes with many inbuilt validation techniques to ensure correctness of the data provided by the visitors.

- Online and On the Spot security verification of visitor data

- OTP, email and/or other similar methods of verification

- Admin decides what all details of any visitor are to be verified before allowing him to enter the office/ establishment premises.

 

 

5. Visitor data & Visit History

 

Do not struggle with the messy handwriting of the visitors. Those data are of no value if you can not read them. Make yourself free from handwritten visitor information, avail of the digital storage to keep all your visitors’ info safely backed up.

- Search for any visit data by date, visitor number or employee name/number etc.

- Download all visit and visitor data as and when required

- Get safe, legitimate and accurate data in effortlessly readable form

- Details of the visitors and appointments are stored at the very moment they are registered and/or scheduled. 

 

6. One click signout

 

Easily signout visitors upon their exit. Just lookup for the card number issued to the visitor and sign him out from the list.

- Visitor in-time, out-time and time spent in the premises are recorded

- Admin decides whether the visitors’ batch/card is to be taken off on exit

- No further formalities at exit time (visitors won’t have to enter their exit time when they leave)

- Security can access to in-premises visitor report

 

 

7. Full admin control

 

Buyer of the solution gets full control over his application. He can have an url of his own and set the application as per his personal preference without developer interference.

- View all the appointment, visit details (search for any data as and when required)

- Decide which all details of a visitor are to be captured and which are to be strictly verified

- Choose access level for different users in his office

- Manage (add and manage as per requirement) his staff and entry/exit points (Employees, Front office, Security incharge, Entry/Exit gates etc.)

 

8. Customizable as per need

Customize your application as you want. mVisitor can be upgraded to accommodate additional features (if any) desired by the user (client) and works efficiently on any android operated device.

- Suitable for handling registration of guests for events (proved to be an efficient tool for event management)

- Scope of enhancement (you can add on customizable features as per your requirement)

- Works on any Android operated device and/or your PC/Laptop

- Effectively manages members and their guests for clubs, gyms, libraries etc.

Charges vary depending on costumer requirements. Please contact us for more information.

Visitor Management Software Market Analysis and Forecasts according to New Research Report 2022

In various clinics and facilities, visitors are registered manually in a register book which results in no security and is visible to anyone. But nowadays more and more people perform automated entries of visitors with the help of Visitor Management Software which is easy to use and maintain data, enhances security and is much more helpful in auditing of visitors data especially in emergencies. The report on Visitor Management Software Market is a source of expansive ideas, statistical data, and detailed information, which has the potency to ensure profit of enterprises. It gives a basic overview of the industry which includes definition, applications, classifications, and industry chain structure. Extensive development plans and policies are discussed meticulously. There also exists a cost study and manufacturing structures with perfect explanation. The import/export, consumption, and supply figures are also included in the report.

Visitor Management Software Market is expected to grow at a CAGR of +12% in the next five years (2017-2022)

The research study evaluates the existing markets past performance along with the future statistics during the forecast period on the basis of revenue as well as volume. The study includes quantitative and qualitative analysis of various marketing segments based on key criteria’s. This report also mentions the epitome segment and sub-segment clubbed with reasons which support their growth. Similarly, it mentions the drop in segment and sub-segment with the factors hampering its growth.

Key players operating in the Visitor Management Software Market have been elucidated in the report. Business and financial overview of each and every company are included. The keys strategies which are employed by players in the market are studied and explained. In addition, recent and upcoming developments by players and strategic expansions to gain and maintain a wider reach have been given. Global Visitor Management Software market competition by top manufacturers, with production, price, revenue (value) and market share for each manufacturer; the top players/Companies profiled include Quickplus, Greetly, VAuthenticate, Check In Systems, Jolly Technologies, RIW Software Technology, The Offix, Keytech Security Solutions, Ident-A-Kid, Splan, All Things Code, SkySoft, Quantum Secure, daVinci.io, Digital Gorkha E Services, HoozinToday, Building Intelligence, BlueTree. Market segment by Regions/Countries, this report covers United States, EU, Japan, China, India, and Southeast Asia. Market segment by Application, Visitor Management Software can be split into Application 1, Application 2

The Visitor Management Software Market research study evaluates the existing markets past performance along with the future statistics during the forecast period on the basis of revenue as well as volume. The study includes quantitative and qualitative analysis of various marketing segments based on key criteria’s. This report also mentions the epitome segment and sub-segment clubbed with reasons which support their growth. Similarly, it mentions the drop in segment and sub-segment with the factors hampering its growth.

Reasons to Access Visitor Management Software Market Research Report:

The report also consists, market size, expected growth rate and share of each segment which has been evaluated and discussed at length in the scope of the research report. An in-depth analysis of market segments is provided so that readers or enterprises can make most appropriate investments and make perfect use of their money. This report studies Visitor Management Software Market, especially in North America, Europe, and Asia Pacific, Middle East & Africa and Latin America and focuses on top manufacturers in the global market. They considered the production, revenue, capacity, and price and market share for each manufacturer in detail.

Microeconomic and macroeconomic factors which affect the Visitor Management Software Market and its growth, both positive and negative, are also studied. The report features the impact of these factors on the ongoing market throughout the mentioned forecast period. The upcoming changing trends, factors driving as well as restricting the growth of the market are mentioned.

Source:
https://www.medgadget.com/2017/10/visitor-management-software-market-analysis-and-forecasts-according-to-new-research-report-2022.html

Visitor Management System For Schools & Colleges

Every Institutes / school wants to keep its students safe and secure. But it is challenge to keep track of Visitors, Parents, Guardians etc., who enters building and access Students. Along with this, managing and monitors the moments of Staff, Workers, Housekeeping staff, Suppliers, can be challenging task. mVisitor School Visitor Management System streamlines the visitor management process through the use of visitor passes with Biometric and Smart Camera, thereby relieving much of the stress of Institute Management and Administrative team.



School Visitor Management System has become an order for the day for security reasons and is highly recommended for all institutions where security and information are important. The overall goal is to better control access to all schools & college; thus providing enhanced protection for our students and staff.

School Visitor Management Software Key Features

-  Secured Admin module to Manage Students and Parents profile

-  Biometric with Photo Enrollment to identify registered Parents and Guardians

-  Generate Visitor Pass with Parent / Guardian photo and Student Photo for better identification

-  Print Visitor Pass on regular inkjet / LaserJet or printer of your choice

-  Email and SMS alerts to Parents /Center Head, regarding Student Check-IN and Check OUT

-  Manage and Monitor regular visitors to Admin block and Management team

-  Search Repetitive visitors, either by Finger Print Scanning or by Mobile Number

-  Create VMS operators to track visitor traffic with respect to VMS operator or Security

-  Generate Multiple day / Vocational passes to Boarding/Hostel students

-  Search Student information by School ID

-  Track the items carried and deposited by Students / Parents / Guardians / Visitors

-  Facility to send or broadcast SMS alerts and messages to registered Parents / Students

-  Send time bar (excess time) alerts to Parents / Guardians or Visitor, who are inside the campus

-  One click Emergency Message Broadcast to all students, parents, guardians, visitor, staff etc.,

-  Enter postal / Courier / letter IN/OUT information

-  Many consolidate and between date Management / Admin related reports with few data analysis reports

-  Reports can be exported to excel format for data analysis and pdf format for email purpose.

Having a school management solution helps you automate all the necessary daily activities of the school and thereby maximizing efficiency of the staffs. So, why waste time on manual works when you have an efficient alternative to automate them all!!

Get a school management software for your school now!!

Request for a free demo of our School Management Software now!

Visitor management system should be used for securing access control within the school premises

When parents wave goodbye to their children at the school gate, they do so with the assurance that their child is going to a place probably safer from their own home. Away from the sharp corners of the tables and the door hinges.0

Not anymore. Parents today are constantly checking their phones hoping not to receive any unpleasant call from the school. The recent incidents at some of the most prominent schools in the country are to be blamed. The heinous murder of a seven-year-old child in a school in Gurugram, the rape of a five-year-old in a Delhi school, a bullying incident in a school in Noida and several other instances of molestation of children in schools have reminded us that safety and security measures in schools need to re-evaluated and strengthened.

While CBSE has issued new guidelines in the light of these incidents making it mandatory for schools to conduct regular security audits, police verification, setting of parent-teacher panels etc, schools need to step up on security facilities and integrate stronger security measures on the premises.

The burning question: Who is responsible?

The prime responsibility definitely rests with the schools to ensure safety of the children within the walls of the temples of learning. However, parents and, at a larger level, the government authorities, too must share the responsibility. Parents as part of parents' bodies must engage with schools to identify any shortcoming, loophole with the school or to keep a lookout for any abnormal behaviour with their children when they come back from school. And government authorities must ensure strict implementation of guidelines with respect to adherence of security measures by the schools.
What needs to be done?

Proper verification and background check of employees

Though already mandated by law, it is often found that school authorities are lax in conducting verification and background checks of employees. This must be strictly enforced, for all employees, including housekeeping staff, drivers, clerks, managers, teachers and others. There should be special focus on crosschecking and verifying the antecedents of the staff, who deal with students, especially those in kindergarten or primary classes.

We also need to empower students as agents of social change.  
Their previous employment details, police verification through background check and contact details should be collated before they are hired. The school management should designate a cell specifically for verification of employees. Phone calls should be made to the previous employer to check their credentials before hiring. A character certificate from the last employer should be made mandatory.

Use of appropriate technology

We need to use surveillance technology such as CCTVs to secure areas such as those outside washrooms and playgrounds used by students. Merely installing CCTV cameras is not enough, there should be a designated personnel or a control room to monitor. For younger children, a female housekeeping staff or attendant should be present in the washrooms. They shouldn't be left alone in deserted spaces in the school at any time. Toilets should not be far from classrooms.

There is now technology available that enables real-time monitoring of school buses by a local control room set up in the school that can track pick-up and drop locations and student movements. Parents can have access to it through an app on their smartphone and get notifications about the student's boarding the bus or disembarking in real time. Chip enabled RFID's as student ID's should be used by schools.

Special panic buttons should be installed in washrooms or any other vulnerable areas of the schools where it is easier for a student to alert the management in time before an untoward incident happens.

G4S India has invested in technology to make schools a safer place for students. This technology is easily integrated with existing security systems in the schools.

Restricted entry on school premises for staff

The entrance gate of the school should be the strongest checkpoint. The guards at the gate should have standing instructions NOT to allow any driver, conductor or unknown person, to enter without a valid reason. Visitor management with access control technology should be used for securing access control within the school premises.

Role of teachers

Teachers need to be proactively involved in ensuring the safety of students in school. Teachers should make it a point to walk around deserted or dead areas in schools before and after recess or during school hours. There should be surprise checks done by teachers and by the school management. There is a need to create a system for inspecting the school in a friendly, informal and comprehensive manner to avert any unwarranted cases.
Designated teachers, as per route used by the teachers, should travel with the children, possibly their class teacher in the same bus, also overseeing proper embarking/disembarking. In case a teacher is absent, a parent should be present on the bus.

Participation of students

We also need to empower students as agents of social change. The children should be educated about good and bad touch and feel confident to report any uncomfortable incidents to either a teacher or parent.

Role of parents

As a parent, it is important that we teach our children to be assertive in order to protect themselves against incidents of bullying and emotional exploitation. And, most importantly, make our homes a place of trust and support. At school, creating a safe learning environment, identifying pupils who are suffering or at risk of harm and then taking suitable action, are vital to making sure that children are safe. It is for the government to make sure the right information is imparted to parents and children both in private and government sector schools about issues relating to cyber-safety and bullying.

In conclusion, safety and security is an ongoing process and preparedness is the key. Schools and authorities should not wait until an incident occurs. They must, in association with professional security agencies, identify potential risk exposures; create and disseminate action plans and train and drill staff and students on a regular basis.

School, college and university campuses require a unique set of security and safety solutions that balance individualised needs while staying mindful of costs and budgets. As the demand for campus public safety services rises under rapidly changing revenue landscapes, it is crucial to find the right security partner with the ability to deliver effective solutions without compromising critical services