Technological aspects on Visitor Management Systems Market

Visitor management system is an effective solution, which helps companies to gain better control over visitor movement in their premises. Visitor management system is a software based solution, which capture, monitor, record and recover visitor information, in order to manage the visitor traffic inside the office/building. Visitor management systems are available with various features, including visitors Photo ID or fingerprint scanning, auto-identification of repeated visitors, and automated pre-registration of expected registers.

The study presents a qualitative and quantitative analysis of the market, its key segments, regulatory landscape, and competitive scenario, and recent developments. A detailed analysis of factors expected to drive and challenge the growth of the market as well as the trends that decide consumer inclination are highlighted. The report utilizes a variety of primary and secondary research methodologies for gathering quantitative as well as qualitative data on global as well as regional fronts. With the help of a number of industry-best analytical methods, the vast amount of market data thus gathered is filtered and narrowed down to the details that matter the most to companies operating in the Global Visitor Management Systems Market or aspiring to enter it.

Global visitor management system market is segmented on the basis of component, end-user, and region. On the basis of component, the global visitor management system market can be segmented into software and hardware. On the basis of end user the global visitor management system market can be segmented into government, manufacturing, healthcare & medical, BFSI, education, information technology, energy & utilities, hospitality, retail, aerospace & defense and others.
Marketing strategies and marketing channels adopted by key companies are highlighted in the report. Corporations are concentrating on improving direct and indirect advertising strategies and develop various promotion channels, brand strategies, and pricing strategies. This statistical surveying report finds that major corporations functioning in the Global Visitor Management Systems Market are concentrating on acquiring a few startup companies in the near future. With this, the key companies will get a chance to focus on adopting new trends and innovations in the market products. Additionally, by merging with startups, leading companies are aiming to maintain their dominance in the global market.

Analysis of Global Visitor Management Systems Market and its upcoming growth prospects is been mentioned with maximum precision. This study includes an elaborative summary of market which also includes snapshots that offer depth of information of various other segmentations. Through qualitative and quantitative analysis of key factors which are responsible for boosting or hampering the market growth and the promising opportunities in market have been provide. Primary and secondary research is been done in detail which helps the readers have a strong understanding of the complete market for the forecast period.

Source:
http://www.satprnews.com/2018/01/29/technological-aspects-on-visitor-management-systems-market-by-information-technology-application-outlook-components-deployment-vertical-and-global-forecast-envoy-ivisitor-proxyclick-traction/

An easy, elegant and secured alternative for your messy visitor register

“Welcome your visitors with an advanced, digital, automated Visitor Management Solution. An easy, convenient, elegant and secured alternative for your messy visitor register.”

mVisitor, visitor management solution is designed to smoothen the visitor walk-in process in any small/big organisation. It keeps all visits and visitor data recorded and easily accessible at any point in time. mVisitor comes with an appointment scheduler feature which allows visitors to seek an appointment from any employee using mVisitor solution over email and/or directly from the application.

With mVisitor you have total control over your visitors. You can view all meeting details and in-premises visitor details as and when required. Inbuilt safety features allow the user to set his preferences for visitor validation. mVisitor uses OTP, email verification, on-line visitor details verification and off-line security verification techniques to verify all details provided by the visitors and thus ensures safety of your people and property.

Yes, you can get the application customized as per your requirement. mVisitor comes with enhanced features to cater to the needs to all related establishments and is always open for further up-gradation. Users of this solution are able to manage the application as per their preference (set employee access, security access, visitor data validation preference etc.).



http://www.mvisitor.in/about.html#features

Advantages of Having Visitor Management Software for Small Businesses

Advantages of Having Visitor Management for Small Businesses

Industrial espionage or workplace violence has become a common issue. Well, it not only threatens the security of the staffs, but also the property. Most businesses are doing away with the age-old paper-log book for signing in visitors. Instead, they are going for visitor management software, in order to protect their premises and their employees. Well, the software literally streamlines the number of visitors that visits a premise on a day-to-day basis.

Knowing About Visitor Management Software

It is automated software that manages the entry of visitors within a facility. It helps in maintaining a proper record of the visitors coming to a premise. For signing in a visitor computer is used. The receptionist scans his/ her driver’s license. Details of the visitor get saved in the database. A visitor badge with time limit is printed.


A business entity has a wide range of visitors like vendors, contractors, candidates, business associates, etc., keeping a record of them can help in providing access to them only and restricting unwanted visitors. Therefore, a visitor management software system can keep a record of every visitor and maintain the security of the building or facility.

Purpose

Also known as visitor check-in software, it can be used for signing in and tracking visitors who visit a facility. Being digital in nature, the sign-in process becomes very fast and efficient.

Why A Business House Needs Visitor Check-in Software?

• Professional Atmosphere

Visitor management software can offer a professional and convenient way for checking in visitors. Guests will not feel offended. Rather, it will help in creating a great image about the business house.

• Streamlining Operations

It can handle any kind of operations or emergency situations. The system can easily manage huge influx of visitors on any day. Guests can be easily checked in while unwanted intruders can be denied entry.

• Security

It can ensure high level of security ahead of threats or any circumstances. Only identified users are allowed to log in. On the other hand, alerts are sounded when a visitor tries to enter a restricted area.

Advantages of the Software

• Saves Time

The time spent in processing the entry of the visitors gets reduced. As the automated software can scan the driver’s license and keep a record of the visitor within their database very quickly.

• Improve Building Security

It can help in ensuring the safety of the building and the employees of your organisation. As it quickly identifies visitors, unauthorised visitors cannot be allowed entry.

• Analysis

Using visitor management software can help in analysing and tracking visitors. One can track the amount of time a visitor has spent in the building.

• Increases Efficiency

It saves the time of staffs as they don’t need to register and give badges to the visitors. Using state-of-the-art infrastructure like scanners, cameras, the software effectively screens all data of the visitors. It can be used for further references in the future.

• Accuracy

Visitor details entered on visitor management software gets stored in databases. The data stored are accurate without any sort of errors.

Source:
http://www.teleclick.ca/category/visitor-management-software/

Visitor Management Software : Affordable, Efficient and Convenient

Why do we use visitor registers!!

Is it because we need to keep our daily visitor data recorded (for security reasons of course)! Or, because this is a common practice in most of the organisations we visit? Or, is it because these are easily available in the market and also come cheap!?

Whatever may be your reason behind using an entry register at your office, school, college or apartment or any other similar establishment, does the register really address to that reason and satisfy your requirement? Or, is your visitor register actually secure enough to save you from any possible harm or, is it even capable of making the visitors think twice before they think of causing you any damage? No, it’s not..

Practically it’s not possible for the paper visitor register to capture genuine data of your visitors. You can’t force your visitors to provide their real data and even if you do, how can you be sure that the data they provided are genuine!! And, even if they provide their real details, what if they have a really poor handwriting that no one can understand.

What am trying to say is that, if you use a visitor register to record visitor details such that you can refer to it in future but, it’s actually not fulfilling that requirement of yours then, why should you invest on that? And, if recording the visitors and visit details is actually important then, why not record those efficiently such that they can actually be of any use (if and when required)!! We have loads of Visitor management softwares available in the market that can truly automate the visitor walk-in process in any organisation. You can go for any of these softwares that best suits your requirement and budget.

The biggest challenge while choosing your digital visitor management solution is, every product seems to be perfect, all the products might appear to be efficient and addressing to your needs. Then, how to settle down for the one of your choice? Well, it’s actually not that difficult, all you need to do is, find out what you would like your visitor management software to do.
A good visitor management solution should be,

• Convenient to use and error free
• Able to ensure that the visitors provide their genuine information
• Able to record and remember all your visitors and visits
• Able to restrict unwanted visitors from entering your premises
• Able to provide you any visit data on demand
• Keep your data secured (authorised access)
• Flexible having scope of enhancement

There are also some softwares in the market, that provide Employee Attendance Management Solution and Appointment Management solution along with Visitor Management, notify/remind you of upcoming meetings and when your visitor arrives. Our visitor management software mVisitor, also prints custom visitor cards, generates QR codes for the employees, reads RFID & Biometric data and has many advanced security features. Find out more at http://www.mvisitor.in/
You can always do some research on your own or request for a product demo (many of these visitor management solutions come with a free demo offer) before you finally settle down for the right solution for your establishment.

Source:
https://www.linkedin.com/pulse/digital-visitor-management-software-affordable-efficient-sahoo

Use mVisitor to secure your event and guests while ensuring you do not annoy any Guest

Technology, these days have completely taken over many of our regular works/tasks. Ranging from household to offices, everything around us is technology driven. Technology has always an easier better solution to replace many of the manual processes we come across in our daily life. One such solution is an automated Digital Visitor Management Solution which helps in tracking all the visitors those walk in to your establishment with/without invitation/appointment. And, if you are into the event management sector, a digital event management solution can help you in inviting guests, verifying their details, issue them with the entry pass from a single interface and much more.

Following is how an online Event Management Software can help you in effectively planning and executing a successful event. But, before knowing the advantages let’s understand your requirements a bit.


Are these what you do while planning an event?

• Prepare the Guest list!
• Send out invitations to your guests!
• Does it require a registration for your event? Yes!
• Verify the details of the registered guests?
• Issue the guests with a Guest Card (entry card)
• Record all the walkins during the event

Yes!! Okay then, how do you do these? Still using pen and paper? Or, maintaining an excel sheet of the to-dos?
In either case,

• Can you verify your guest’s details beforehand?
• Can you print on-spot custom guest entry pass with your guest’s details on it?
• Can you ensure safety of your guests data?
• Can you memorize all guest details to save yourself some time and your guests from the discomfort of giving the same details again at the entry point?
• Can you make sure only the invited guests attend your event?
• Do you have any means to know who from your guests came and who didn’t?

NO? This is why you should try mVisitor, our Digital Events Management Solution. With mVisitor you can,

• Instantly register all your guests with photograph.
• Verify guest details (Voter ID, Adhaar, DL, PAN Card etc. as per your requirement)
• Generate QR codes for your guests with their respective details and print those on visitor entry pass such that you don’t ask for their details again. Just scan the QR (alternately, give the mobile number) to get the guest details and log them in with a click.
• Make sure only the registered and invited guests attend the event.
• Record all the entry and exit details of the event with timestamp.
• Store all your guest data for unlimited number of events you cover on cloud storage such that you can use them in future (in case needed). Fetch any date’s (months/years back) guest data within seconds.

Tell me more! Schedule a free demo now

Visitor Management System Market to Incur Rapid Extension During 2017 – 2027

Growing importance to track visitor movements across various organizations is the key factor contributes the growth of global visitor management system market. Visitor management system is an effective solution, which helps companies to gain better control over visitor movement in their premises. Visitor management system is a software based solution, which capture, monitor, record and recover visitor information, in order to manage the visitor traffic inside the office/building. Visitor management systems are available with various features, including visitors Photo ID or fingerprint scanning, auto-identification of repeated visitors, and automated pre-registration of expected registers. Visitor management systems generates access-cards, with authorized access and restrictions to facilities based on the type of visitor. Visitor management system delivers touch screen experience to visitors, enable visitors to self-register and delivers notification to employees. Visitor management system eliminates human errors and ensure high level of performance and security of the premise.

Growing importance to minimize the negative impacts of visitors, rising dependence on software based security solutions in order to address various compliance and insurance requirements, and increasing interest on paper-less administrative operations across various organizations, are the key factors drives the growth of global visitor management system market. Increasing focus to streamline visitor/employee management process to enhance productivity and increasing preference for developing professional set-up with self-sign-in processes and pre- registration facilities, further accelerates the growth of growth of global visitor management system market. Additionally, expanding smartphone users and growing need to access the visitor records across various touch points, expected the fuel the growth of cloud based visual management solutions. However, slow progress in customer adaptatential benefits of visitor management solutions, are the factors identified as restraints likely to deter the progression of global visitor management system market.

Global visitor management system market is segmented on the basis of component, end-user, and region. On the basis of component, the global visitor management system market can be segmented into software and hardware. On the basis of end user the global visitor management system market can be segmented into government, manufacturing, healthcare & medical, BFSI, education, information technology, energy & utilities, hospitality, retail, aerospace & defense and others. Regionally, the global visitor management system market is segmented into North America, Latin America, Western Europe, Eastern Europe, Asia-Pacific excluding Japan, Japan and Middle East & Africa.

The visitor management system market in North America followed Western Europe are expected to be dominate, high importance to strengthen safety and security of the work premises and supporting existing infrastructure to deploy visitor management system. Among all regions, in terms of revenue, Asia Pacific is identified as the fastest growing visitor management system market, rising security standards across various sectors, including manufacturing, hospitality, information technology and education. Some of the prominent vendors in the global visitormanagement system market, includes Honeywell International Inc., HID Global Corporation, Genetec Inc., WhosOnLocation, Trackforce, Parabit Systems, InVentry Ltd, Jolly Technologies Inc., Quantum Secure Inc., and AlertEnterprise.

4 Solutions to Incident Management Challenges at Schools

As schools and colleges increasingly become targets for threats and attacks, they face the security challenge of maintaining a welcoming and open environment while ensuring the comprehensive safety of the students, teachers and staff. Recent high-profile school tragedies, such as those in Sandy Hook and San Bernardino, have only emphasized the need for educational facilities to maintain an effective and thorough security system and a coordinated incident management plan.

One of the first steps a school can take to work toward achieving this goal involves receiving a safety assessment from a security consultant. This process will often analyze two factors: the methods a school is using to actively protect and secure the campus, and the incident and communication plan a school has in place.

Through this assessment, educational facilities are able to determine what areas of their existing physical security systems are functioning properly and what pieces could use improvement.

Each technology component of a school’s security system, such as surveillance cameras, access control devices and emergency communication methods, are reviewed.

During the initial assessment, there are four main points of contact for a security consultant when examining a school or college campus:

1. The IT director. It’s critical to examine a school’s technology setup and network infrastructure to determine how they function before assessing its security posture. Knowing this information can help a consultant make recommendations on best practices for using existing technology or ideas for other technology investments that can be integrated and layered on.
2. The administration. The superintendent, assistants and principals play an important role in a security consultation. These personnel are often part of the immediate response during an emergency and can explain the school’s existing response protocol.
3. Teachers and educators. It’s necessary to discuss emergency response with the people who will more than likely be involved immediately around an incident as it happens.
4. First responders. Although the last point of contact, first responders are one of the most important pieces for the safety of a school. Law enforcement and medical, fire and emergency responders must understand and be aligned with a school’s security system and emergency management protocol.

Consultants often conduct a physical, practical assessment to determine how a school’s perimeter can be hardened.

The overall safety goal for school security officials is protection of the entire environment that students are learning in.

Below I address four common school safety issues and give an appropriate solution should an emergency occur.

Problem 1: Incomplete Visitor Management

One key security problem facing schools is creating safe visitor management systems by bridging the gap between freely allowing parents and visitors into a school while properly monitoring unknown guests.

There’s a false sense of security in most schools today because existing visitor management protocols at most campuses only run a visitor’s name against a sex offender database in that state.

This may be the only type of security a school is concerned about, and therefore no other information is obtained about the visitor, but validation must extend beyond this basic assessment.

Additionally, some schools don’t have check-ins at all entrances, allowing visitors to walk directly to where students and educators are located without being identified first. Most schools also do not require a check-out policy, allowing visitors to stay on campus unaccounted for.

Solution: Geofence

Security in the education environment must lean toward setting up geofences around campus. These virtual geographic boundaries can be integrated with other access control technology to allow security officials and administrators to use mobile devices to easily identify individuals entering and exiting the perimeter.

Geofences can also immediately create alerts when a known inappropriate individual, such as a sex offender, has entered the predetermined area.

Problem 2: Unorganized Incident Response

While schools and colleges may have an emergency management plan ready, it is almost always in hard copy format and therefore not utilized, oftentimes causing the actual response to be chaotic and uncoordinated.

There are many moving pieces involved in responding to an emergency, and they can easily become scattered. First responders, for example, often arrive on the scene without being properly briefed on the situation or knowing where exactly on campus the incident is occurring.

If certain areas need to be blocked off or parents are arriving to pick up their children, orderly communication is necessary to avoid taking away from valuable response time.

Solution: Real-time Communication System

The message that goes out to students, parents and first responders during an emergency, and the way first responders receive critical information, must be immediate and informative.

Real-time location system (RTLS) technology allows first responders to see into an event as it unfolds and gives educators and administrators the ability to communicate to first responders with real-time information.

Existing emergency protocols in schools and colleges can and must be made to work immediately, and communication methods must be chosen carefully: a public address (PA) system may cause heightened concern, and walkie-talkies are outdated and prohibit broadcasting.

SMS and chatting via smart devices is the best and most effective mechanism of communication during an emergency.

Problem 3: Lack of Security Technology and Consolidation

As mentioned above, a school’s IT director is a security consultant’s first point of contact, and for a good reason: If a school possesses security technology (and not all do), it tends to be scattered throughout the premises, with each piece operating as a separate entity in a siloed approach (and that’s assuming that all the technology is fully functional).

An educational facility may claim to own numerous video surveillance cameras, but not all may be working or placed in optimal locations. In the aftermath of an emergency incident, recorded video may need to be accessed by law enforcement, but schools typically lack sufficient video management software or video analytic capabilities.

Solution: Integrated Technology System

Although it’s a general rule that each type of security technology has its own intellectual property and isn’t necessarily made to connect with one another, it can and should be done through a single integrated solution.

Nowadays, collaboration is key when it comes to ensuring comprehensive protection and, in an educational environment, all devices must be pulled into a unified dashboard in an effort to regulate security and properly manage emergencies.

High resolution, strategically placed surveillance cameras, video management technology, access control features and all other security systems need to be layered into the same network to be used conjunctively at all times.

Problem 4: Inadequate Technology and Incident Management Training

Simply putting the above three solutions in place won’t help a school’s security unless the teachers, administrators and staff know exactly how to use them.

Because emergencies naturally cause fear and stress, unfamiliarity with the proper processes will only make the situation worse. Time is of the essence during occasions like these, and it cannot be spent searching for a physical safety manual or asking others what to do.

A school may have created an outstanding emergency management plan to be coupled with their robust security technology, but these components are only valuable in knowledgeable hands.

Solution: Practice and Uniform Comprehension

All employees of a school or university must work together and put in the time and effort to properly understand the school’s security measures and emergency processes.

Each staff member should first be briefed on the school’s visitor management policy and geofence usage, and then practice makes perfect. Tabletop exercises, those that simulate a real-life event with stressors that can be replicated, must be performed internally twice a year, and external tabletop exercises involving law enforcement and first responders should be practiced once a year.

Additionally, communication during training is critical. Every individual should fully recognize the chain of command, who’s responsible for what and how different types of emergencies will be handled.

By obtaining a security assessment and combating frequent campus safety concerns, K-12 schools and colleges can strike a balance between an inviting atmosphere and a secure, prepared educational facility.

Incorporating geofences into an existing security system to create a strict visitor management structure can save lives, and facilitating real-time communication within an incident management plan can help mitigate risks and streamline response operations.

Combine these solutions with updated, integrated security technology and the only thing left to do is practice.

Through a clear designation of tasks and processes, teachers and staff should be fully prepared to effectively react should an emergency occur.

Source:
https://www.campussafetymagazine.com/emergency/4-solutions-to-incident-management-challenges-at-schools/

Visitor Management Software Market Analysis and Forecasts according to New Research Report 2022

In various clinics and facilities, visitors are registered manually in a register book which results in no security and is visible to anyone. But nowadays more and more people perform automated entries of visitors with the help of Visitor Management Software which is easy to use and maintain data, enhances security and is much more helpful in auditing of visitors data especially in emergencies. The report on Visitor Management Software Market is a source of expansive ideas, statistical data, and detailed information, which has the potency to ensure profit of enterprises. It gives a basic overview of the industry which includes definition, applications, classifications, and industry chain structure. Extensive development plans and policies are discussed meticulously. There also exists a cost study and manufacturing structures with perfect explanation. The import/export, consumption, and supply figures are also included in the report.

Visitor Management Software Market is expected to grow at a CAGR of +12% in the next five years (2017-2022)

The research study evaluates the existing markets past performance along with the future statistics during the forecast period on the basis of revenue as well as volume. The study includes quantitative and qualitative analysis of various marketing segments based on key criteria’s. This report also mentions the epitome segment and sub-segment clubbed with reasons which support their growth. Similarly, it mentions the drop in segment and sub-segment with the factors hampering its growth.

Key players operating in the Visitor Management Software Market have been elucidated in the report. Business and financial overview of each and every company are included. The keys strategies which are employed by players in the market are studied and explained. In addition, recent and upcoming developments by players and strategic expansions to gain and maintain a wider reach have been given. Global Visitor Management Software market competition by top manufacturers, with production, price, revenue (value) and market share for each manufacturer; the top players/Companies profiled include Quickplus, Greetly, VAuthenticate, Check In Systems, Jolly Technologies, RIW Software Technology, The Offix, Keytech Security Solutions, Ident-A-Kid, Splan, All Things Code, SkySoft, Quantum Secure, daVinci.io, Digital Gorkha E Services, HoozinToday, Building Intelligence, BlueTree. Market segment by Regions/Countries, this report covers United States, EU, Japan, China, India, and Southeast Asia. Market segment by Application, Visitor Management Software can be split into Application 1, Application 2

The Visitor Management Software Market research study evaluates the existing markets past performance along with the future statistics during the forecast period on the basis of revenue as well as volume. The study includes quantitative and qualitative analysis of various marketing segments based on key criteria’s. This report also mentions the epitome segment and sub-segment clubbed with reasons which support their growth. Similarly, it mentions the drop in segment and sub-segment with the factors hampering its growth.

Reasons to Access Visitor Management Software Market Research Report:

The report also consists, market size, expected growth rate and share of each segment which has been evaluated and discussed at length in the scope of the research report. An in-depth analysis of market segments is provided so that readers or enterprises can make most appropriate investments and make perfect use of their money. This report studies Visitor Management Software Market, especially in North America, Europe, and Asia Pacific, Middle East & Africa and Latin America and focuses on top manufacturers in the global market. They considered the production, revenue, capacity, and price and market share for each manufacturer in detail.

Microeconomic and macroeconomic factors which affect the Visitor Management Software Market and its growth, both positive and negative, are also studied. The report features the impact of these factors on the ongoing market throughout the mentioned forecast period. The upcoming changing trends, factors driving as well as restricting the growth of the market are mentioned.

Source:
https://www.medgadget.com/2017/10/visitor-management-software-market-analysis-and-forecasts-according-to-new-research-report-2022.html

Managing School Visitors

In today’s post Sandy Hook era, nearly every K-12 school district in the United States has an electronic access control system protecting its buildings. Faculty carry proximity cards or fobs, and most doors are equipped with card readers. Some schools also require cards for students. Administrations and schools boards have united in allocating funds for technology that is considered indispensable for protecting our children.

However, for all the investment put into tracking and managing school access to employees, many schools are far less vigilant in monitoring and managing the access provided to visitors. Many school visitors still simply sign in on a clipboard and are handed a paper badge. At my own kids’ school, as a visitor, my photo ID is scanned into a system, but then I am handed a paper badge. Once I’m in, there is no electronic tracking of where I go, or if I leave.

As a security professional, I can’t help but find it a bit ironic that so many schools are keeping careful track of “their own” – but “the outsiders” who enter the building are under far less scrutiny, and they are equally capable of posing a security risk.

Perception vs. Reality

Why do schools consider access control systems a non-negotiable necessity, but not visitor management systems? One reason may be the perception that it is much harder to operate a visitor management system in a K-12 setting.
Typically, when a systems integrator installs an access control system, the integration team handles set up and populates the database with an initial list of credentialed card holders. The system is then turned over to an administrator for management and maintenance. Very few others within the school need to understand how to use the system in any capacity.

By contrast, a visitor management system must be operated, day-to-day, by personnel located at the front door – oftentimes a security guard, receptionist or clerk. While a school administrator, probably within the IT department, will still be responsible for establishing visitor credential settings, reviewing logs and running reports, he or she will not be the one generating visitor badges and interfacing with the public. The clerk or guard doing so must be comfortable and efficient using the technology, as must all of the individuals who serve as back-up when the primary user is on break, sick or otherwise not on the job.

Some schools may feel that this training and supervision of system users requires more effort than it is worth. They are also probably not aware of the full benefits they are missing out on, especially when the visitor management system is integrated with access control, both in areas of security and operational efficiencies.

In fact, explaining the value of an integrated access control and visitor management solution to K-12 users, as well as what the integration process involves is vitally important to systems integrators serving this vertical market.

How Does It Work?

When a visitor management system is integrated with access control, school visitors are provided with a temporary credentialed badge that allows them access only to areas where they should be allowed to go. It is also capable of reporting where specific visitors actually do go, as far as the school’s access control system allows for tracking.

In effect, the visitor has been entered into the access control database and can be monitored just like any employee within the system.

To generate the credentialed badge, visitors provide photo ID, which is scanned into the system. Some visitor management systems use the image right from the photo ID; others require the clerk to take a quick digital photo of the visitor.

When a badge is generated, it provides access to approved areas for a set amount of time, and then expires. Upon exiting the school, visitors scan their badge, letting the system know that are no longer on the premises. If they take the badge with them, it will not work after the expiration.

Some visitor management systems have integrated SMS capabilities, enabling faculty to be notified via text when their visitor has arrived, or can alert security if a visitor has not been logged as exiting the building within the time they have been allotted.

System administrators are responsible for defining the access level provided to visitors and length of time for which access is granted.

In some instances, when an ID is scanned into the system, schools may choose to check that the visitor is not on a “black list,” such as on the sex offender registry, or a parent with limited visitation rights, or someone subject to a restraining order.

Setting It Up

From an integrator’s perspective, the key to making this as simple as possible is to choose a visitor management solution that offers a pre-built integration to the access control system that is either already in place, or will be installed.

Most manufacturers offer these pre-built visitor management “plug ins” to a host of different access platforms. Choose one of these combinations, and the programming should be minimal and straightforward.

In many cases, schools will look to security service providers or systems integrators to take the lead in helping their IT department and administrators define their needs, and then they will set up and program the system to perform as desired. Once installed, responsibility for the system must be assigned to a staff member who understands programming and has the authority to manage the visitor management and access control software.

The Security Benefits

Once visitor names and photos are captured within a searchable database, there are many ways in which security is enhanced. Integrators should be stressing these benefits of an integrated solution to their K-12 customers; and, with the right education from integrators, administrators will be better prepared to lobby for budgets that will pay for them.

Here are benefits to share with customers:

Wandering Visitors: Let’s say a visitor has finished doing what they came to do – like visiting their child’s classroom. Instead of heading directly to the exit, they decide to stroll the hallways unsupervised. While not ideal, if the visitor has been provided with a credentialed badge, he or she will not be able to access any restricted areas of the school that their badge does not allow, such as locker rooms, storage areas, the cafeteria, etc. And, if they do try to enter anywhere they should not, security will be immediately notified – with both the visitor’s information and their location in the school.

School Lockdown: In a lockdown, law enforcement and first responders want to know who is in the building, and even better, where they are within the building. If an access control system can be logged into, the same report will include both on-site employees and all current visitors. Furthermore, if law enforcement can access video from security cameras within the locked down building, they can potentially identify visitors from their photos.

Forensic Investigation: Tracking of where a visitor went – and when – can be important in an investigation. Integrated capabilities provide that “where and when” information. In addition, if the access control system is integrated with video surveillance, authorities can also quickly see what the person was doing. Many access systems offer this type of integration, and provide quick links to access events with video. As long as a camera has been associated with a card reader, for each time that reader was swiped, associated video can be called up.
Operational benefits can be another great selling point for systems integrators:

Support for regular visitors: Volunteers who come for weekly activities or service personnel who make regular visits, for example, can be granted a reusable badge that is programmed to be valid for the times they visit the school each week. This eliminates the need for them to be “processed” each time they arrive. They just scan their badge when they enter, and the clerk can confirm their identity from the photo. Once in the school, they can enter the areas they need to be without an escort, as their programmed badge provides access.

Eliminate visitor escorts: With the ability to track the whereabouts of visitors, school administrators do not have to assign escorts, freeing up school personnel to do more important tasks.

No badge collection: Because badges expire, there is no need to collect them when a visitor leaves, and there is no risk of reuse or misuse.

Time tracking: Integration with the access database makes it easy to track hours of volunteer workers. Other analytics can also be provided depending on the specific solutions in place.

Even when not integrated with access control, electronic visitor management delivers many other security and operational efficiencies, including: enhanced confidentiality (no list of previous visitors on display); the ability to easily pre-register visitors for large events; and, as mentioned, the ability to quickly check visitors against a black list. Some solutions also offer a “mobile” module that can be used to keep track of students on field trips, as they board or exit the bus.

Source:
http://www.securityinfowatch.com/article/12362729/managing-school-visitors

Visitor management system should be used for securing access control within the school premises

When parents wave goodbye to their children at the school gate, they do so with the assurance that their child is going to a place probably safer from their own home. Away from the sharp corners of the tables and the door hinges.0

Not anymore. Parents today are constantly checking their phones hoping not to receive any unpleasant call from the school. The recent incidents at some of the most prominent schools in the country are to be blamed. The heinous murder of a seven-year-old child in a school in Gurugram, the rape of a five-year-old in a Delhi school, a bullying incident in a school in Noida and several other instances of molestation of children in schools have reminded us that safety and security measures in schools need to re-evaluated and strengthened.

While CBSE has issued new guidelines in the light of these incidents making it mandatory for schools to conduct regular security audits, police verification, setting of parent-teacher panels etc, schools need to step up on security facilities and integrate stronger security measures on the premises.

The burning question: Who is responsible?

The prime responsibility definitely rests with the schools to ensure safety of the children within the walls of the temples of learning. However, parents and, at a larger level, the government authorities, too must share the responsibility. Parents as part of parents' bodies must engage with schools to identify any shortcoming, loophole with the school or to keep a lookout for any abnormal behaviour with their children when they come back from school. And government authorities must ensure strict implementation of guidelines with respect to adherence of security measures by the schools.
What needs to be done?

Proper verification and background check of employees

Though already mandated by law, it is often found that school authorities are lax in conducting verification and background checks of employees. This must be strictly enforced, for all employees, including housekeeping staff, drivers, clerks, managers, teachers and others. There should be special focus on crosschecking and verifying the antecedents of the staff, who deal with students, especially those in kindergarten or primary classes.

We also need to empower students as agents of social change.  
Their previous employment details, police verification through background check and contact details should be collated before they are hired. The school management should designate a cell specifically for verification of employees. Phone calls should be made to the previous employer to check their credentials before hiring. A character certificate from the last employer should be made mandatory.

Use of appropriate technology

We need to use surveillance technology such as CCTVs to secure areas such as those outside washrooms and playgrounds used by students. Merely installing CCTV cameras is not enough, there should be a designated personnel or a control room to monitor. For younger children, a female housekeeping staff or attendant should be present in the washrooms. They shouldn't be left alone in deserted spaces in the school at any time. Toilets should not be far from classrooms.

There is now technology available that enables real-time monitoring of school buses by a local control room set up in the school that can track pick-up and drop locations and student movements. Parents can have access to it through an app on their smartphone and get notifications about the student's boarding the bus or disembarking in real time. Chip enabled RFID's as student ID's should be used by schools.

Special panic buttons should be installed in washrooms or any other vulnerable areas of the schools where it is easier for a student to alert the management in time before an untoward incident happens.

G4S India has invested in technology to make schools a safer place for students. This technology is easily integrated with existing security systems in the schools.

Restricted entry on school premises for staff

The entrance gate of the school should be the strongest checkpoint. The guards at the gate should have standing instructions NOT to allow any driver, conductor or unknown person, to enter without a valid reason. Visitor management with access control technology should be used for securing access control within the school premises.

Role of teachers

Teachers need to be proactively involved in ensuring the safety of students in school. Teachers should make it a point to walk around deserted or dead areas in schools before and after recess or during school hours. There should be surprise checks done by teachers and by the school management. There is a need to create a system for inspecting the school in a friendly, informal and comprehensive manner to avert any unwarranted cases.
Designated teachers, as per route used by the teachers, should travel with the children, possibly their class teacher in the same bus, also overseeing proper embarking/disembarking. In case a teacher is absent, a parent should be present on the bus.

Participation of students

We also need to empower students as agents of social change. The children should be educated about good and bad touch and feel confident to report any uncomfortable incidents to either a teacher or parent.

Role of parents

As a parent, it is important that we teach our children to be assertive in order to protect themselves against incidents of bullying and emotional exploitation. And, most importantly, make our homes a place of trust and support. At school, creating a safe learning environment, identifying pupils who are suffering or at risk of harm and then taking suitable action, are vital to making sure that children are safe. It is for the government to make sure the right information is imparted to parents and children both in private and government sector schools about issues relating to cyber-safety and bullying.

In conclusion, safety and security is an ongoing process and preparedness is the key. Schools and authorities should not wait until an incident occurs. They must, in association with professional security agencies, identify potential risk exposures; create and disseminate action plans and train and drill staff and students on a regular basis.

School, college and university campuses require a unique set of security and safety solutions that balance individualised needs while staying mindful of costs and budgets. As the demand for campus public safety services rises under rapidly changing revenue landscapes, it is crucial to find the right security partner with the ability to deliver effective solutions without compromising critical services

Why your school should have an automated Visitor Management Solution

Safety and security starts with knowing who’s on-site.

Is your school still using a manual paper sign-in system for visitors, casual staff, volunteers and contractors?

First impressions count…. and with an automated sign-in system you can customise and brand your sign-in kiosk by using multiple images and/or a logo on a rotation. It’s simple enough to change your images for a special event or festive season.

Many schools have already made the move from manual paper sign books, not only because it is quicker and easier, saving time and money but because of the security of knowing who and why visitors are entering school and if they are permitted.

A visitor label pass is a simple and visual way to know that a visitor has been checked in and compliant with your schools policies as set up in the sign in kiosk.

By signing in a visitor you will get to know the follow;

• Full name, where they are from and who they are visiting (minimum requirement)
• Your visitor has completed and agreed to any location induction you have set up
• Any contractors – completed inductions with licenses and insurances up to date

 Why do you benefit from knowing this;

• You can accurately report with real-time data who is on the premises in the event of an evacuation
• Security of only permitting those on-site that are compliant – up to date working with children checks, qualifications etc

Beyond safety there are many other features within the system to make your school run more efficiently. For more information give us a call at +91-674-655-9988 or send an email at info@mVisitor.in.

Source:

http://www.visitormanagementsystem.com.au/blog/2017/08/16/school-visitor-management-solution/

Visitor Management Software market to witness steady growth

Security these days is the biggest concern of every individual and all establishments. This has contributed towards the growth of security systems’ (softwares’) market by increasing the demand for such products and technologies. Growing importance of tracking in-premises visitor movement across various organisations has given rise to the demand of Visitor Management Software System globally. And, with the increased demand for the visitor management solution, we have a wide range of these solutions available in the market today, the number of which keeps on increasing on a regular basis.

Visitor Management softwares ensure safety of the user’s premises by recording all visitor and visit data. These solutions have the same purpose as that of the paper visitor registers we have come across in many offices, schools, apartments, clubs, gyms, libraries etc. except the visitor management solutions are more efficient, accurate, safe and reliable.

With the increase in the rate of situational crime, every individual and/or small big organizations are focusing more on preventing such unfortunate events and safeguard the life and property associated with them. To fulfil this requirement many of these organizations are opting for digital visitor management systems (software based security solution). So, why are these solutions gaining so much popularity!! Well, they certainly have a huge advantage over paper visitor entry registers.

Factors contributing towards the growth of Digital Visitor Management Solutions:

Elegant look and compact storage system : Visitor management softwares typically run on any tablet, smartphone or the system you use at your front office. These solutions usually provide unlimited cloud storage space such that you don’t worry about storing multiple registers in a large storeroom. Unlike the paper registers, the online visitor management softwares never run short of paper (because they don’t use paper to store data), so, you have only one register to store your visitor data for lifetime.

Accurate and Secure : Remember the scribbles on the paper entry registers!! These scribbled data is of no use to anyone. In such a scenario where the visitors knowingly/unknowingly give false data or unreadable data, the paper visitor registers fail to fulfill their purpose. Here the visitor management solutions eliminate the chances of visitors providing badly handwritten and inappropriate and/or inaccurate data. There are many visitor management solutions those necessitates verification of visitors’ data and taking photo before they are allowed to enter the concerned establishment.

Easy access to old data : With the paper registers, searching for a month or few weeks back data is cumbersome task. Moreover, you will have no clue whether your search result (if you manage to find one) is accurate and that is what you actually were searching for. However, with digital visitor management softwares searching for an old data (even years back data) is like a cakewalk and 100% accurate.

Easy Appointment, visitor and visit management : Many of the digital visitor management softwares come with appointment management systems that allow the visitors to book an appointment online prior to their visit. And, these solutions are efficient in effectively recording all appointments, meetings, visit and visitor data.

There are lots of visitor management softwares available in the market these days and each having some of the basic features like, keeping visitor data recorded with photograph, verifying visitor data, allowing prior appointment, record visit data and purpose and other details etc. And, there are also many such service providers who add few more enhanced features to look unique and attract more clients. A good visitor management software is able to ensure safety of the user’s premises and provide accurate information on the visitors/visits whenever required. These elegant modern visitor management solution help in smooth management of visitors and visits, records all data, ensures data security and user’s safety as well thereby gaining popularity with each passing day.

Advantages of Having Visitor Management Software for Businesses Organizations

Advantages of Having Visitor Management Software for Businesses Organizations

Industrial espionage or workplace violence has become a common issue. Well, it not only threatens the security of the staffs, but also the property. Most businesses are doing away with the age-old paper-log book for signing in visitors. Instead, they are going for visitor management software, in order to protect their premises and their employees. Well, the software literally streamlines the number of visitors that visits a premise on a day-to-day basis.

Knowing About Visitor Management Software

 

It is automated software that manages the entry of visitors within a facility. It helps in maintaining a proper record of the visitors coming to a premise. For signing in a visitor computer is used. The receptionist scans his/ her driver’s license. Details of the visitor get saved in the database. A visitor badge with time limit is printed.

A business entity has a wide range of visitors like vendors, contractors, candidates, business associates, etc., keeping a record of them can help in providing access to them only and restricting unwanted visitors. Therefore, a visitor management software system can keep a record of every visitor and maintain the security of the building or facility.

Purpose

Also known as visitor check-in software, it can be used for signing in and tracking visitors who visit a facility. Being digital in nature, the sign-in process becomes very fast and efficient.

Why A Business House Needs Visitor Check-in Software?

• Professional Atmosphere

Visitor management software can offer a professional and convenient way for checking in visitors. Guests will not feel offended. Rather, it will help in creating a great image about the business house.

• Streamlining Operations

It can handle any kind of operations or emergency situations. The system can easily manage huge influx of visitors on any day. Guests can be easily checked in while unwanted intruders can be denied entry.

• Security

It can ensure high level of security ahead of threats or any circumstances. Only identified users are allowed to log in. On the other hand, alerts are sounded when a visitor tries to enter a restricted area.

Advantages of the Software

Saves Time

The time spent in processing the entry of the visitors gets reduced. As the automated software can scan the driver’s license and keep a record of the visitor within their database very quickly.

Improve Building Security

It can help in ensuring the safety of the building and the employees of your organization. As it quickly identifies visitors, unauthorized visitors cannot be allowed entry.

Analysis

Using visitor management software can help in analyzing and tracking visitors. One can track the amount of time a visitor has spent in the building.

Increases Efficiency

It saves the time of staffs as they don’t need to register and give badges to the visitors. Using state-of-the-art infrastructure like scanners, cameras, the software effectively screens all data of the visitors. It can be used for further references in the future.

Accuracy

Visitor details entered on visitor management software gets stored in databases. The data stored are accurate without any sort of errors.