8 Best Features of a Visitor Management Software: mVisitor

Ever wondered how to effectively keep a watch on the walk-ins to your premises while keeping those recorded for years to come!! Well we thought of it and this made us design an amazing application that efficiently manages all visitors, visits and data thereof. mVisitor is a complete visitor management solution that you will wish to have for your establishment.

Looking to invest in a Visitor Management System?

When it comes to selecting a visitor management system, it’s important to make sure you choose a solution that can be easily customized to suit your specific needs. Here are the top 7 most valuable features of our visitor management software, mVisitor.


1. Highly Secure

You know exactly how many people are/were in your premises at a given point of time and who are they and with whom they are. All the visitor data and details of his belongings are recorded just to ensure the visitor does not damage any life or property.

- Inbuilt security features limit the risk of any mishap in the secured premises

- Visitors informations are checked before giving an appointment

- All the visitor data is exclusively made available and is totally secure (no one else can access these data without admin’s permission)

- Custom verification methods can be used as per the user's’ requirement.


2. Easy (One time) registration

No waiting in long Queues!! It takes only few seconds to sign in a visitor. The registration process for a first time visitor is of 30 seconds including all his details and photograph (optional).

- You get to design your visitor registration form

- Simple and less time consuming registration process

- Visitors registered once are not required to register again and again

- Previously registered visitors’ details can be fetched by his phone number, employee id, QR code etc.



3. Easy appointments’ management

Visitors take appointment by giving their details and that of the employee whom they want to meet. The concerned person whose appointment is sought gets an email containing all the details of the visitor and the date and time when he wants to meet. Employees (or admin) can manage their appointments.

- Get email notification as and when an appointment is scheduled

- Verify the visitor details and accept or reject to meet the visitor

- Employees can block annoying visitors (appointments sought by a blocked visitor get canceled automatically)

- Employees can restrict some visitors (from a group of visitors who took appointment) from meeting them.

4. Validate Visitor details

 

You can’t just let anyone enter your property and do whatever he wishes. Take all information about a visitor before accommodating him. mVisitor comes with many inbuilt validation techniques to ensure correctness of the data provided by the visitors.

- Online and On the Spot security verification of visitor data

- OTP, email and/or other similar methods of verification

- Admin decides what all details of any visitor are to be verified before allowing him to enter the office/ establishment premises.

 

 

5. Visitor data & Visit History

 

Do not struggle with the messy handwriting of the visitors. Those data are of no value if you can not read them. Make yourself free from handwritten visitor information, avail of the digital storage to keep all your visitors’ info safely backed up.

- Search for any visit data by date, visitor number or employee name/number etc.

- Download all visit and visitor data as and when required

- Get safe, legitimate and accurate data in effortlessly readable form

- Details of the visitors and appointments are stored at the very moment they are registered and/or scheduled. 

 

6. One click signout

 

Easily signout visitors upon their exit. Just lookup for the card number issued to the visitor and sign him out from the list.

- Visitor in-time, out-time and time spent in the premises are recorded

- Admin decides whether the visitors’ batch/card is to be taken off on exit

- No further formalities at exit time (visitors won’t have to enter their exit time when they leave)

- Security can access to in-premises visitor report

 

 

7. Full admin control

 

Buyer of the solution gets full control over his application. He can have an url of his own and set the application as per his personal preference without developer interference.

- View all the appointment, visit details (search for any data as and when required)

- Decide which all details of a visitor are to be captured and which are to be strictly verified

- Choose access level for different users in his office

- Manage (add and manage as per requirement) his staff and entry/exit points (Employees, Front office, Security incharge, Entry/Exit gates etc.)

 

8. Customizable as per need

Customize your application as you want. mVisitor can be upgraded to accommodate additional features (if any) desired by the user (client) and works efficiently on any android operated device.

- Suitable for handling registration of guests for events (proved to be an efficient tool for event management)

- Scope of enhancement (you can add on customizable features as per your requirement)

- Works on any Android operated device and/or your PC/Laptop

- Effectively manages members and their guests for clubs, gyms, libraries etc.

Charges vary depending on costumer requirements. Please contact us for more information.

Visitor Management Software Market Analysis and Forecasts according to New Research Report 2022

In various clinics and facilities, visitors are registered manually in a register book which results in no security and is visible to anyone. But nowadays more and more people perform automated entries of visitors with the help of Visitor Management Software which is easy to use and maintain data, enhances security and is much more helpful in auditing of visitors data especially in emergencies. The report on Visitor Management Software Market is a source of expansive ideas, statistical data, and detailed information, which has the potency to ensure profit of enterprises. It gives a basic overview of the industry which includes definition, applications, classifications, and industry chain structure. Extensive development plans and policies are discussed meticulously. There also exists a cost study and manufacturing structures with perfect explanation. The import/export, consumption, and supply figures are also included in the report.

Visitor Management Software Market is expected to grow at a CAGR of +12% in the next five years (2017-2022)

The research study evaluates the existing markets past performance along with the future statistics during the forecast period on the basis of revenue as well as volume. The study includes quantitative and qualitative analysis of various marketing segments based on key criteria’s. This report also mentions the epitome segment and sub-segment clubbed with reasons which support their growth. Similarly, it mentions the drop in segment and sub-segment with the factors hampering its growth.

Key players operating in the Visitor Management Software Market have been elucidated in the report. Business and financial overview of each and every company are included. The keys strategies which are employed by players in the market are studied and explained. In addition, recent and upcoming developments by players and strategic expansions to gain and maintain a wider reach have been given. Global Visitor Management Software market competition by top manufacturers, with production, price, revenue (value) and market share for each manufacturer; the top players/Companies profiled include Quickplus, Greetly, VAuthenticate, Check In Systems, Jolly Technologies, RIW Software Technology, The Offix, Keytech Security Solutions, Ident-A-Kid, Splan, All Things Code, SkySoft, Quantum Secure, daVinci.io, Digital Gorkha E Services, HoozinToday, Building Intelligence, BlueTree. Market segment by Regions/Countries, this report covers United States, EU, Japan, China, India, and Southeast Asia. Market segment by Application, Visitor Management Software can be split into Application 1, Application 2

The Visitor Management Software Market research study evaluates the existing markets past performance along with the future statistics during the forecast period on the basis of revenue as well as volume. The study includes quantitative and qualitative analysis of various marketing segments based on key criteria’s. This report also mentions the epitome segment and sub-segment clubbed with reasons which support their growth. Similarly, it mentions the drop in segment and sub-segment with the factors hampering its growth.

Reasons to Access Visitor Management Software Market Research Report:

The report also consists, market size, expected growth rate and share of each segment which has been evaluated and discussed at length in the scope of the research report. An in-depth analysis of market segments is provided so that readers or enterprises can make most appropriate investments and make perfect use of their money. This report studies Visitor Management Software Market, especially in North America, Europe, and Asia Pacific, Middle East & Africa and Latin America and focuses on top manufacturers in the global market. They considered the production, revenue, capacity, and price and market share for each manufacturer in detail.

Microeconomic and macroeconomic factors which affect the Visitor Management Software Market and its growth, both positive and negative, are also studied. The report features the impact of these factors on the ongoing market throughout the mentioned forecast period. The upcoming changing trends, factors driving as well as restricting the growth of the market are mentioned.

Source:
https://www.medgadget.com/2017/10/visitor-management-software-market-analysis-and-forecasts-according-to-new-research-report-2022.html

Managing School Visitors

In today’s post Sandy Hook era, nearly every K-12 school district in the United States has an electronic access control system protecting its buildings. Faculty carry proximity cards or fobs, and most doors are equipped with card readers. Some schools also require cards for students. Administrations and schools boards have united in allocating funds for technology that is considered indispensable for protecting our children.

However, for all the investment put into tracking and managing school access to employees, many schools are far less vigilant in monitoring and managing the access provided to visitors. Many school visitors still simply sign in on a clipboard and are handed a paper badge. At my own kids’ school, as a visitor, my photo ID is scanned into a system, but then I am handed a paper badge. Once I’m in, there is no electronic tracking of where I go, or if I leave.

As a security professional, I can’t help but find it a bit ironic that so many schools are keeping careful track of “their own” – but “the outsiders” who enter the building are under far less scrutiny, and they are equally capable of posing a security risk.

Perception vs. Reality

Why do schools consider access control systems a non-negotiable necessity, but not visitor management systems? One reason may be the perception that it is much harder to operate a visitor management system in a K-12 setting.
Typically, when a systems integrator installs an access control system, the integration team handles set up and populates the database with an initial list of credentialed card holders. The system is then turned over to an administrator for management and maintenance. Very few others within the school need to understand how to use the system in any capacity.

By contrast, a visitor management system must be operated, day-to-day, by personnel located at the front door – oftentimes a security guard, receptionist or clerk. While a school administrator, probably within the IT department, will still be responsible for establishing visitor credential settings, reviewing logs and running reports, he or she will not be the one generating visitor badges and interfacing with the public. The clerk or guard doing so must be comfortable and efficient using the technology, as must all of the individuals who serve as back-up when the primary user is on break, sick or otherwise not on the job.

Some schools may feel that this training and supervision of system users requires more effort than it is worth. They are also probably not aware of the full benefits they are missing out on, especially when the visitor management system is integrated with access control, both in areas of security and operational efficiencies.

In fact, explaining the value of an integrated access control and visitor management solution to K-12 users, as well as what the integration process involves is vitally important to systems integrators serving this vertical market.

How Does It Work?

When a visitor management system is integrated with access control, school visitors are provided with a temporary credentialed badge that allows them access only to areas where they should be allowed to go. It is also capable of reporting where specific visitors actually do go, as far as the school’s access control system allows for tracking.

In effect, the visitor has been entered into the access control database and can be monitored just like any employee within the system.

To generate the credentialed badge, visitors provide photo ID, which is scanned into the system. Some visitor management systems use the image right from the photo ID; others require the clerk to take a quick digital photo of the visitor.

When a badge is generated, it provides access to approved areas for a set amount of time, and then expires. Upon exiting the school, visitors scan their badge, letting the system know that are no longer on the premises. If they take the badge with them, it will not work after the expiration.

Some visitor management systems have integrated SMS capabilities, enabling faculty to be notified via text when their visitor has arrived, or can alert security if a visitor has not been logged as exiting the building within the time they have been allotted.

System administrators are responsible for defining the access level provided to visitors and length of time for which access is granted.

In some instances, when an ID is scanned into the system, schools may choose to check that the visitor is not on a “black list,” such as on the sex offender registry, or a parent with limited visitation rights, or someone subject to a restraining order.

Setting It Up

From an integrator’s perspective, the key to making this as simple as possible is to choose a visitor management solution that offers a pre-built integration to the access control system that is either already in place, or will be installed.

Most manufacturers offer these pre-built visitor management “plug ins” to a host of different access platforms. Choose one of these combinations, and the programming should be minimal and straightforward.

In many cases, schools will look to security service providers or systems integrators to take the lead in helping their IT department and administrators define their needs, and then they will set up and program the system to perform as desired. Once installed, responsibility for the system must be assigned to a staff member who understands programming and has the authority to manage the visitor management and access control software.

The Security Benefits

Once visitor names and photos are captured within a searchable database, there are many ways in which security is enhanced. Integrators should be stressing these benefits of an integrated solution to their K-12 customers; and, with the right education from integrators, administrators will be better prepared to lobby for budgets that will pay for them.

Here are benefits to share with customers:

Wandering Visitors: Let’s say a visitor has finished doing what they came to do – like visiting their child’s classroom. Instead of heading directly to the exit, they decide to stroll the hallways unsupervised. While not ideal, if the visitor has been provided with a credentialed badge, he or she will not be able to access any restricted areas of the school that their badge does not allow, such as locker rooms, storage areas, the cafeteria, etc. And, if they do try to enter anywhere they should not, security will be immediately notified – with both the visitor’s information and their location in the school.

School Lockdown: In a lockdown, law enforcement and first responders want to know who is in the building, and even better, where they are within the building. If an access control system can be logged into, the same report will include both on-site employees and all current visitors. Furthermore, if law enforcement can access video from security cameras within the locked down building, they can potentially identify visitors from their photos.

Forensic Investigation: Tracking of where a visitor went – and when – can be important in an investigation. Integrated capabilities provide that “where and when” information. In addition, if the access control system is integrated with video surveillance, authorities can also quickly see what the person was doing. Many access systems offer this type of integration, and provide quick links to access events with video. As long as a camera has been associated with a card reader, for each time that reader was swiped, associated video can be called up.
Operational benefits can be another great selling point for systems integrators:

Support for regular visitors: Volunteers who come for weekly activities or service personnel who make regular visits, for example, can be granted a reusable badge that is programmed to be valid for the times they visit the school each week. This eliminates the need for them to be “processed” each time they arrive. They just scan their badge when they enter, and the clerk can confirm their identity from the photo. Once in the school, they can enter the areas they need to be without an escort, as their programmed badge provides access.

Eliminate visitor escorts: With the ability to track the whereabouts of visitors, school administrators do not have to assign escorts, freeing up school personnel to do more important tasks.

No badge collection: Because badges expire, there is no need to collect them when a visitor leaves, and there is no risk of reuse or misuse.

Time tracking: Integration with the access database makes it easy to track hours of volunteer workers. Other analytics can also be provided depending on the specific solutions in place.

Even when not integrated with access control, electronic visitor management delivers many other security and operational efficiencies, including: enhanced confidentiality (no list of previous visitors on display); the ability to easily pre-register visitors for large events; and, as mentioned, the ability to quickly check visitors against a black list. Some solutions also offer a “mobile” module that can be used to keep track of students on field trips, as they board or exit the bus.

Source:
http://www.securityinfowatch.com/article/12362729/managing-school-visitors