Visitor Management System For Schools & Colleges

Every Institutes / school wants to keep its students safe and secure. But it is challenge to keep track of Visitors, Parents, Guardians etc., who enters building and access Students. Along with this, managing and monitors the moments of Staff, Workers, Housekeeping staff, Suppliers, can be challenging task. mVisitor School Visitor Management System streamlines the visitor management process through the use of visitor passes with Biometric and Smart Camera, thereby relieving much of the stress of Institute Management and Administrative team.



School Visitor Management System has become an order for the day for security reasons and is highly recommended for all institutions where security and information are important. The overall goal is to better control access to all schools & college; thus providing enhanced protection for our students and staff.

School Visitor Management Software Key Features

-  Secured Admin module to Manage Students and Parents profile

-  Biometric with Photo Enrollment to identify registered Parents and Guardians

-  Generate Visitor Pass with Parent / Guardian photo and Student Photo for better identification

-  Print Visitor Pass on regular inkjet / LaserJet or printer of your choice

-  Email and SMS alerts to Parents /Center Head, regarding Student Check-IN and Check OUT

-  Manage and Monitor regular visitors to Admin block and Management team

-  Search Repetitive visitors, either by Finger Print Scanning or by Mobile Number

-  Create VMS operators to track visitor traffic with respect to VMS operator or Security

-  Generate Multiple day / Vocational passes to Boarding/Hostel students

-  Search Student information by School ID

-  Track the items carried and deposited by Students / Parents / Guardians / Visitors

-  Facility to send or broadcast SMS alerts and messages to registered Parents / Students

-  Send time bar (excess time) alerts to Parents / Guardians or Visitor, who are inside the campus

-  One click Emergency Message Broadcast to all students, parents, guardians, visitor, staff etc.,

-  Enter postal / Courier / letter IN/OUT information

-  Many consolidate and between date Management / Admin related reports with few data analysis reports

-  Reports can be exported to excel format for data analysis and pdf format for email purpose.

Having a school management solution helps you automate all the necessary daily activities of the school and thereby maximizing efficiency of the staffs. So, why waste time on manual works when you have an efficient alternative to automate them all!!

Get a school management software for your school now!!

Request for a free demo of our School Management Software now!

Visitor management system should be used for securing access control within the school premises

When parents wave goodbye to their children at the school gate, they do so with the assurance that their child is going to a place probably safer from their own home. Away from the sharp corners of the tables and the door hinges.0

Not anymore. Parents today are constantly checking their phones hoping not to receive any unpleasant call from the school. The recent incidents at some of the most prominent schools in the country are to be blamed. The heinous murder of a seven-year-old child in a school in Gurugram, the rape of a five-year-old in a Delhi school, a bullying incident in a school in Noida and several other instances of molestation of children in schools have reminded us that safety and security measures in schools need to re-evaluated and strengthened.

While CBSE has issued new guidelines in the light of these incidents making it mandatory for schools to conduct regular security audits, police verification, setting of parent-teacher panels etc, schools need to step up on security facilities and integrate stronger security measures on the premises.

The burning question: Who is responsible?

The prime responsibility definitely rests with the schools to ensure safety of the children within the walls of the temples of learning. However, parents and, at a larger level, the government authorities, too must share the responsibility. Parents as part of parents' bodies must engage with schools to identify any shortcoming, loophole with the school or to keep a lookout for any abnormal behaviour with their children when they come back from school. And government authorities must ensure strict implementation of guidelines with respect to adherence of security measures by the schools.
What needs to be done?

Proper verification and background check of employees

Though already mandated by law, it is often found that school authorities are lax in conducting verification and background checks of employees. This must be strictly enforced, for all employees, including housekeeping staff, drivers, clerks, managers, teachers and others. There should be special focus on crosschecking and verifying the antecedents of the staff, who deal with students, especially those in kindergarten or primary classes.

We also need to empower students as agents of social change.  
Their previous employment details, police verification through background check and contact details should be collated before they are hired. The school management should designate a cell specifically for verification of employees. Phone calls should be made to the previous employer to check their credentials before hiring. A character certificate from the last employer should be made mandatory.

Use of appropriate technology

We need to use surveillance technology such as CCTVs to secure areas such as those outside washrooms and playgrounds used by students. Merely installing CCTV cameras is not enough, there should be a designated personnel or a control room to monitor. For younger children, a female housekeeping staff or attendant should be present in the washrooms. They shouldn't be left alone in deserted spaces in the school at any time. Toilets should not be far from classrooms.

There is now technology available that enables real-time monitoring of school buses by a local control room set up in the school that can track pick-up and drop locations and student movements. Parents can have access to it through an app on their smartphone and get notifications about the student's boarding the bus or disembarking in real time. Chip enabled RFID's as student ID's should be used by schools.

Special panic buttons should be installed in washrooms or any other vulnerable areas of the schools where it is easier for a student to alert the management in time before an untoward incident happens.

G4S India has invested in technology to make schools a safer place for students. This technology is easily integrated with existing security systems in the schools.

Restricted entry on school premises for staff

The entrance gate of the school should be the strongest checkpoint. The guards at the gate should have standing instructions NOT to allow any driver, conductor or unknown person, to enter without a valid reason. Visitor management with access control technology should be used for securing access control within the school premises.

Role of teachers

Teachers need to be proactively involved in ensuring the safety of students in school. Teachers should make it a point to walk around deserted or dead areas in schools before and after recess or during school hours. There should be surprise checks done by teachers and by the school management. There is a need to create a system for inspecting the school in a friendly, informal and comprehensive manner to avert any unwarranted cases.
Designated teachers, as per route used by the teachers, should travel with the children, possibly their class teacher in the same bus, also overseeing proper embarking/disembarking. In case a teacher is absent, a parent should be present on the bus.

Participation of students

We also need to empower students as agents of social change. The children should be educated about good and bad touch and feel confident to report any uncomfortable incidents to either a teacher or parent.

Role of parents

As a parent, it is important that we teach our children to be assertive in order to protect themselves against incidents of bullying and emotional exploitation. And, most importantly, make our homes a place of trust and support. At school, creating a safe learning environment, identifying pupils who are suffering or at risk of harm and then taking suitable action, are vital to making sure that children are safe. It is for the government to make sure the right information is imparted to parents and children both in private and government sector schools about issues relating to cyber-safety and bullying.

In conclusion, safety and security is an ongoing process and preparedness is the key. Schools and authorities should not wait until an incident occurs. They must, in association with professional security agencies, identify potential risk exposures; create and disseminate action plans and train and drill staff and students on a regular basis.

School, college and university campuses require a unique set of security and safety solutions that balance individualised needs while staying mindful of costs and budgets. As the demand for campus public safety services rises under rapidly changing revenue landscapes, it is crucial to find the right security partner with the ability to deliver effective solutions without compromising critical services

Visitor Registration Systems – Reasons to implement

Organizations have a duty of care to understand who is on their premises. Many companies use a visitor registration system to help monitor visitors.

We have collated some reasons why your organization needs a visitor registration system. In speaking to our customers, these are the 4 top reasons to implement:

Staff Safety

Every work place must be safe for staff, visitors and contractors. A visitor registration system allows you to understand who is not a member of staff.
We sometimes hear “I don’t need it we are a small company”. This is true in some instances but are you easily able to distinguish between your staff, visitors and contractors? Do you have frequent traffic in your reception? If the answer is yes then consider implementing a system.

Control

A visitor registration system allows you to control and gather information about visitors in relation to activities on your site. It means you can manage and data relating to visitors and build up their visit history and profile. A visitor registration systems data can be either hosted on your own servers or in the cloud as is now common.

Security

A system should all be about letting the correct people in and keeping the wrong people out. As simple as it sounds, many businesses are vulnerable to theft as they do not know who is wandering around there corridors.

First Impressions

On arriving to your premises, visitors make up their mind quickly, so it’s vitally important to make a great first impression. With a visitor registration system you can pre-load visitors so when they arrive you have a badge ready and waiting for them. It shows you’re serious about the safety of your visitors.

Help with Visitor Registration

For a no-obligation chat about how Visitor Registration can help your business, please call us on 0674 655 9988 or complete our contact form by visiting our website www.mvisitor.in.