Why your school should have an automated Visitor Management Solution

Safety and security starts with knowing who’s on-site.

Is your school still using a manual paper sign-in system for visitors, casual staff, volunteers and contractors?

First impressions count…. and with an automated sign-in system you can customise and brand your sign-in kiosk by using multiple images and/or a logo on a rotation. It’s simple enough to change your images for a special event or festive season.

Many schools have already made the move from manual paper sign books, not only because it is quicker and easier, saving time and money but because of the security of knowing who and why visitors are entering school and if they are permitted.

A visitor label pass is a simple and visual way to know that a visitor has been checked in and compliant with your schools policies as set up in the sign in kiosk.

By signing in a visitor you will get to know the follow;

• Full name, where they are from and who they are visiting (minimum requirement)
• Your visitor has completed and agreed to any location induction you have set up
• Any contractors – completed inductions with licenses and insurances up to date

 Why do you benefit from knowing this;

• You can accurately report with real-time data who is on the premises in the event of an evacuation
• Security of only permitting those on-site that are compliant – up to date working with children checks, qualifications etc

Beyond safety there are many other features within the system to make your school run more efficiently. For more information give us a call at +91-674-655-9988 or send an email at info@mVisitor.in.

Source:

http://www.visitormanagementsystem.com.au/blog/2017/08/16/school-visitor-management-solution/

Visitor Management Software market to witness steady growth

Security these days is the biggest concern of every individual and all establishments. This has contributed towards the growth of security systems’ (softwares’) market by increasing the demand for such products and technologies. Growing importance of tracking in-premises visitor movement across various organisations has given rise to the demand of Visitor Management Software System globally. And, with the increased demand for the visitor management solution, we have a wide range of these solutions available in the market today, the number of which keeps on increasing on a regular basis.

Visitor Management softwares ensure safety of the user’s premises by recording all visitor and visit data. These solutions have the same purpose as that of the paper visitor registers we have come across in many offices, schools, apartments, clubs, gyms, libraries etc. except the visitor management solutions are more efficient, accurate, safe and reliable.

With the increase in the rate of situational crime, every individual and/or small big organizations are focusing more on preventing such unfortunate events and safeguard the life and property associated with them. To fulfil this requirement many of these organizations are opting for digital visitor management systems (software based security solution). So, why are these solutions gaining so much popularity!! Well, they certainly have a huge advantage over paper visitor entry registers.

Factors contributing towards the growth of Digital Visitor Management Solutions:

Elegant look and compact storage system : Visitor management softwares typically run on any tablet, smartphone or the system you use at your front office. These solutions usually provide unlimited cloud storage space such that you don’t worry about storing multiple registers in a large storeroom. Unlike the paper registers, the online visitor management softwares never run short of paper (because they don’t use paper to store data), so, you have only one register to store your visitor data for lifetime.

Accurate and Secure : Remember the scribbles on the paper entry registers!! These scribbled data is of no use to anyone. In such a scenario where the visitors knowingly/unknowingly give false data or unreadable data, the paper visitor registers fail to fulfill their purpose. Here the visitor management solutions eliminate the chances of visitors providing badly handwritten and inappropriate and/or inaccurate data. There are many visitor management solutions those necessitates verification of visitors’ data and taking photo before they are allowed to enter the concerned establishment.

Easy access to old data : With the paper registers, searching for a month or few weeks back data is cumbersome task. Moreover, you will have no clue whether your search result (if you manage to find one) is accurate and that is what you actually were searching for. However, with digital visitor management softwares searching for an old data (even years back data) is like a cakewalk and 100% accurate.

Easy Appointment, visitor and visit management : Many of the digital visitor management softwares come with appointment management systems that allow the visitors to book an appointment online prior to their visit. And, these solutions are efficient in effectively recording all appointments, meetings, visit and visitor data.

There are lots of visitor management softwares available in the market these days and each having some of the basic features like, keeping visitor data recorded with photograph, verifying visitor data, allowing prior appointment, record visit data and purpose and other details etc. And, there are also many such service providers who add few more enhanced features to look unique and attract more clients. A good visitor management software is able to ensure safety of the user’s premises and provide accurate information on the visitors/visits whenever required. These elegant modern visitor management solution help in smooth management of visitors and visits, records all data, ensures data security and user’s safety as well thereby gaining popularity with each passing day.

mVisitor feature review : Visitor Management Solution, Visitor Management Software

Taking an appointment or scheduling a meeting many a times become a long process with to and fro calling/communication from both sides. The process starts with,

• You reaching out someone for his/her appointment or someone reaching out to you for your appointment
• Now, the receptionist/front office staff gets a call (or the person visits your establishment and asks to meet you, which is very rare)
• The front office calls the respective staff (whose appointment is sought)
• The staff then gives a time when he’s free
• Now, the visitor might not be free at the time given by the staff and he asks for another time slot or suggests a time as per his convenience
• And, this process continues till both the parties agree upon a mutual time
• Many a times when a person who took appointment visits, he is accompanied by other people and they all want to meet the employee
• Here, the front office staff calls the employee, explains the scenario, then the employee allows all or some or none of them to come. Which may cause discomfort to both the parties.

Throughout this process one person (front office staff) dedicatedly receives calls or welcomes guests (who visit without notice), forwards the requests to the respective employee, connects back to the person (who sought appointment), communicates his response (after talking to him) to the employee again and vice versa.

This process can be very irritating, unnecessary wastage of time and improper use of a resource. And, this is the reason why you should switch to a better Appointment manager. Following is what a digital appointment management solution can do for you.

• It lets you schedule appointment over mail, call and/or through the software itself.
• All the iterations happen over the same channels without involving another resource.
• Whenever a scheduled appointment is canceled or rescheduled, all the parties involved are informed automatically through the system. Yes, you won’t have to worry about calling or mailing everyone.
• You know your visitors before allowing them to meet you. All the visitors are registered providing all their details before they seek an appointment.
• Visitors specify (in the appointment management system) the number and details of additional visitors (if any) to accompany them, while requesting for appointment. You can accept or reject to meet any of the additional visitors.
• Your front office is notified through the system about your meeting when you fix one with all the visitor details.
• All the visitor data (mobile number, email id, identity proof (you specify what all you need) and photograph) are verified and recorded.
• And, it’s a one time process. Yes, the visitor registers just once and on his future visits he’s not required to give his data all over again. You will have to just ask for his mobile number to get his details from the Visitors World solution.
• You get unlimited storage space to save unlimited visitor and visit records.

Advantages of Having Visitor Management Software for Businesses Organizations

Advantages of Having Visitor Management Software for Businesses Organizations

Industrial espionage or workplace violence has become a common issue. Well, it not only threatens the security of the staffs, but also the property. Most businesses are doing away with the age-old paper-log book for signing in visitors. Instead, they are going for visitor management software, in order to protect their premises and their employees. Well, the software literally streamlines the number of visitors that visits a premise on a day-to-day basis.

Knowing About Visitor Management Software

 

It is automated software that manages the entry of visitors within a facility. It helps in maintaining a proper record of the visitors coming to a premise. For signing in a visitor computer is used. The receptionist scans his/ her driver’s license. Details of the visitor get saved in the database. A visitor badge with time limit is printed.

A business entity has a wide range of visitors like vendors, contractors, candidates, business associates, etc., keeping a record of them can help in providing access to them only and restricting unwanted visitors. Therefore, a visitor management software system can keep a record of every visitor and maintain the security of the building or facility.

Purpose

Also known as visitor check-in software, it can be used for signing in and tracking visitors who visit a facility. Being digital in nature, the sign-in process becomes very fast and efficient.

Why A Business House Needs Visitor Check-in Software?

• Professional Atmosphere

Visitor management software can offer a professional and convenient way for checking in visitors. Guests will not feel offended. Rather, it will help in creating a great image about the business house.

• Streamlining Operations

It can handle any kind of operations or emergency situations. The system can easily manage huge influx of visitors on any day. Guests can be easily checked in while unwanted intruders can be denied entry.

• Security

It can ensure high level of security ahead of threats or any circumstances. Only identified users are allowed to log in. On the other hand, alerts are sounded when a visitor tries to enter a restricted area.

Advantages of the Software

Saves Time

The time spent in processing the entry of the visitors gets reduced. As the automated software can scan the driver’s license and keep a record of the visitor within their database very quickly.

Improve Building Security

It can help in ensuring the safety of the building and the employees of your organization. As it quickly identifies visitors, unauthorized visitors cannot be allowed entry.

Analysis

Using visitor management software can help in analyzing and tracking visitors. One can track the amount of time a visitor has spent in the building.

Increases Efficiency

It saves the time of staffs as they don’t need to register and give badges to the visitors. Using state-of-the-art infrastructure like scanners, cameras, the software effectively screens all data of the visitors. It can be used for further references in the future.

Accuracy

Visitor details entered on visitor management software gets stored in databases. The data stored are accurate without any sort of errors.